Job Details
The Receptionist/Admin will provide general office and project support. The Receptionist must be a customer service oriented person with excellent interpersonal skills; must have highly developed organizational skills with attention to detail; ability to handle multiple tasks simultaneously, set priorities, and work in a demanding environment; proficient with English grammar and composition; exhibit discretion, tact, and the ability to interact effectively with a variety of people.?RESPONSIBILITIES:* Act as the point of contact between the executives and internal/external clients* Maintain (be familiar with) schedules, arrange meetings, events and appointments includes providing reminders.* Able to maintain multiple calendars for Executives with logistics* Identify ways to streamline executive workload and free up time from non-productive tasks* Undertake the tasks of receiving calls, take messages and routing correspondence* Assist with production of reports, presentations and briefs* Maintains a positive disposition during times of multiple priorities and follows through to completion* Manage mailroom; Work with vendors with maintenance of office equipment* Maintain Inventory of Office & Kitchen Supplies* Monitor office supplies and research advantageous deals or suppliers and manage maintenance on office equipment/facility* Develop and carry out an efficient documentation and filing system* Conduct Internet research* Assist with overflow work as needed* Take meeting minutes as needed* Handle other requests and queries as needed?QUALIFICATIONS:* High School diploma with 2-3 years of administrative experience or equivalent; completed coursework from an accredited college/university is preferred or minimum of a Bachelors? Degree with no previous Administrative Support experience.* Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook* Fluent with flight & hotel travel reservations* Effective communicator with great people skills.