Job Details
DescriptionAre you highly organized with a keen eye for the details?Do you enjoy using technology to seek out efficiencies and progress?Do you enjoy a fast-paced environment?If this sounds like you, The Montgomery County Department of Parks Southern Parks Divisionis the place you want to be! We are currently seeking a motivated, highly organized, and professional Administrative Specialistto join our team. The ideal candidate will provide support to three management or program areas with specialized skills and experience in Human Resources, Procurement, Budgeting, and other Administrative duties under general supervision. In addition, the successful candidate will be able to collaborate and communicate with internal and external customers; assess; and solve problems; be a self-starter, a team player, and be well organized. This position will report directly to the Wheaton Region's Senior Park Manager.The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a six-time National Recreational and Parks Association Gold Medal Award Winner. The Montgomery County Department of Parks has a career staff complement of nearly 800 employees, and we serve a diverse population of more than one million residents in the Washington, DC area. We manage 419 parks on more than 37,000 acres of parkland. Go to our website to learn more: STATEMENT:Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions based on race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, or ideology or status as a Veteran.Please Note: The salary range above represents this position's earning potential. Salary is commensurate with experience.Examples of Important DutiesHuman Resources:* Conduct, or ensure, training of staff in the development of documentation and compliancestandards.* Reviewandretrievequalifiedapplicants from the electronic applicant tracking system,managehiringpackets,coordinateallinterviews,andsubmit,and track documents for completion andsubmittal.* Draftvacancyannouncementsandrecruitmentadvertisementsandothertasksassociatedwithstaffingfor the management or programarea.* Coordinate, generate, and process paperwork for performance evaluations, position reassignments, disability leave, and terminations, and approve timecards.* Prepares Human Resource transactional paperwork such as requests for personnel actions, tuition assistance and leave requests.Training and Development Assistance* Activelycollaboratewiththemanagementteamtodevelopandadministertrainingprogramsforthe division'sstaff.* Coordinate with other divisions, government agencies, or contractors to implementtraining.* Access databases to record, track, and analyze staff training reports,etc.* Coordinate training and organizational development efforts; provide logistics for trainingclasses.* Prepare and distribute notices to trainees; prepare conference rooms fortraining.* Research information on consultants; research and assist with implementing training best practices.Budget and Purchasing Assistance* Performarangeoffinancialmanagementworkincludingparticipatinginunitbudgetformulation,draftingof narrative, andexecution.* Compiledataandmodifyoreditjustificationsandothersupportingdocumentsconsistentwith program goals andrequirements.* Identifyrevenues;assistwithcontrollingandtrackingexpenditures;andreconcilediscrepancies, working with central budgeting, central accounting, and other units and management asappropriate.* Review various financial documents and verify calculations, budget codes, and compliancewith Commission policies andprocedures.* Prepare or review expense reports and coordinate statements of financial disclosure.Administrative Support* Maintain various highly confidential and electronic materials to provide up-to-date reference anddocumentation.* Maintainandcoordinatetheloggingofvehicleassignmentformsandmileage logsfortheDepartment.* Coordinateandscheduleinternal/externalmeetingsandevents,providingmeeting/eventlogisticalsupport.* Prepare and modify documents including correspondence, reports, drafts, memos, agendas, and emails.* Update and maintain office policies, and procedures, and coordinate maintenance of officeequipment.* Receive,open,sort,anddistributeincomingcorrespondenceincludingmaintainingelectronicandhard copy filing including the division's database trackingsystems.* Coordinate quarterly program newsletter with internal and external staff with articles, photo documentation, and training opportunities.Communication* MayserveonDepartmentalandInteragencycommitteestocoordinateanddevelop programs, resolve problems of mutual interest, or exchangeinformation.* Workwithcommunitygroups,parkandrecreationcouncils,andcitizenstoresolveproblemsandpromote park operationsgoals.Other Duties as Assigned* Other duties assigned as per the Division needs and functioningrequirements.KNOWLEDGE, SKILLS, AND ABILITIES* Collaborativewithastrongworkethic;havingstrategicawarenessandtheabilitytoanticipateAdministrative or Human Resourcessupport.* Must have a cooperative spirit; excellent oral and written communication skills, including active listening skills; creative thinking; and interpersonalskills.* Communicate and interact effectively with all partners both internal andexternal.* Knowledge of, and skill in applying, the principles, methods, techniques, and practices of effective Administrative and Human Resources support.* Abilitytoworkwithhighlyconfidentialdocumentsanddatawhileensuringconfidentialityformaterialsnot subject to publicdisclosure.* Provenorganizational,coordination,andworkloadmanagementskills,andabilities,withgreatwritten,verbal, organizational, and interpersonalskills.* Demonstrateabilitytoworkonmultipleactivities,meettightdeadlines,andcreativelyproblem-solveby selecting, organizing, and logically processing relevant information to resolve aproblem.* Proficientinusingacomputerandup-to-dateofficesoftware(MSOffice),enterprisesoftware,andspecialized software for planning, scheduling, communicating, word processing, collecting, and reporting data, preparing presentations, researching, document control, and performing other computer functions for data management andretrieval.Preferred Qualifications* Advanced computer software knowledge in Microsoft Office Suite andAdobe.* Ability to communicate in a language other than English a plus.* Valid driver's license required in accordance with both State and Commission rules and regulations and duties required by the position of assignment.* Bachelor's Degree and (2) years of experience in Human Resource Management, Finance, and any other related area of Business Administration.* An equivalent combination of education and experience may be substituted, which together total (6) years.Minimum Qualifications1. Bachelor's Degree in Human Resource Management, Finance, Business or any related field.2. One (1) year of experience in human resource management, finance or any other related areaof business administration.3. An equivalent combination of education and experience may be substituted, which togethertotal 5 years.Supplemental InformationClassification Specification Administrative Specialist IWorking ConditionsWorks in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort. May be subject to various job demands such as high volume of work and tight deadlines. Hours of work Mon- Fri, 6 am - 2:45 pm.Get to know Montgomery Parks and the opportunities available: competitive and flexible benefits programs availableDiversity StatementThe Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.Applicants with Disabilities under the Americans with Disabilities Act.If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or301-###-#### (Maryland Relay 7-1-1)M-NCPPC will make all efforts to reasonably accommodate you.