Job Details
Plant Administrative Assistant
Location: Baltimore, MD, 21219
Required Skills: Basic Computer Skills, Scheduling Experience
Overview
We are seeking a Plant Administrative Assistant to join our team at our facility in Baltimore, MD. The ideal candidate will have basic computer skills and experience with scheduling tasks.
**Essential Functions
- Retrieve messages from voice mail and forward to appropriate personnel.
- Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department.
- Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
- Answer questions about organization and provide callers with address, directions or other information.
- Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
- Monitor visitor access and issue passes when required. Ensure all visitors and contractors read and understand company's good manufacturing practices.
- Call to schedule appointments and interviews.
- Update appointment calendars.
- Receive, sort, and route mail and maintain and route publications. Sign for and route all office Federal Express and UPS deliveries.
- Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
- Submit issue-traks for any needed issue that arises regarding the office.
- Coordinate the ordering and receiving of uniforms for employees. Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.
- Create and post all PowerPoint presentations and other communication to the Marlin board.
- Keep clean work area and common spaces.
- Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).
- Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.
- Distribute and track weekly safety talks to supervisors and employees.
- Order, receive, and maintain office supplies.
- Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
- Perform other clerical duties as needed, such as filing, photocopying, and collating.
- Regular and predictable attendance is an essential function of the job.
- Upload visit log into the splash page monthly
- Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.
**Qualifications
- Minimum Qualifications:- 2 Years - Experience in Field or similar manufacturing environment
- 2 Years - Experience in Position
- 0 Years - Experience managing people/projects
*experience may include a combination of work experience and education - Preferred Qualifications:- 4 Years - Experience in Field or similar manufacturing environment
- 4 Years- Experience working in Position
- 2 Years - Experience managing people/projects
*experience may include a combination of work experience and education**Competencies
This position embodies the values of Niagara's LIFE competency model, focusing on the following key drivers of success:
- Lead Like an Owner
- Makes safety the number one priority
- Keeps alert for safety issues and escalates immediately
- Effectively prioritizes tasks based on department goals
- Shows respect to others and confronts interpersonal issues directly
- Prioritizes resolution of customer issues effectively
- Responds promptly and honors commitments to internal and external customers
- InnovACT
- Makes recommendations to continuously improve policies, methods, procedures, and/or products
- Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances
- Increases performance through greater efficiency
- Find a Way
- Seeks to develop technical knowledge through learning from other experts
- Understands interdepartmental impact of individual decisions and actions
- Seeks solutions rather than placing blame
- Empowered to be Great
- Consistently looks for ways to improve one's self through growth and development opportunities
- Communicates clearly and promptly up, down, and across
- Communicates effectively to manage expectations
**Education
- Minimum Required:
- High School Diploma
- Preferred:
- Associate's Degree
You should be proficient in:
- Basic Computer Skills
- Scheduling Experience
Salary info:$20 - $28 / hr