Office Assistant

Job Details

Our client is looking for someone who has a great attitude and ability to learn. Someone who sees value in taking care of people s needs, with a caring and compassionate attitude.

This is a full-time role for an Administrative Assistant. Our ideal candidate will be able to manage multiple priorities and be willing to assist staff and clients with unique problems. The successful candidate will be responsible for providing administrative support, and maintaining effective communication in a fast-paced office environment. Bookkeeping skills are necessary.

Specific responsibilities include:

• Telephone System: answer phones, take messages, set up appointments
• Mail System: Open and process mail, distributing to appropriate staff, prepare outgoing mail, bills, invoices, etc.
• Calendaring & Scheduling apts.
• Client Management Systems: Assist with maintaining and improving systems
• Assist with project management when appropriate
• Client Filing Systems: Maintain client files via hard copy and scanning in computer files
• Some paying of invoices using QuickBooks
• Other administrative support as needed

Ideal Candidate Skills and Qualifications:

• Attention to detail and organized
• Calm presence and professional demeanor
• Uphold confidentiality and discretion
• Good verbal skills; phone etiquette
• Good writing skills, able to type 45 wpm
• Demonstrated success in a personal, client service environment
• Ability to handle complex, sensitive and confidential material with good judgment, maturity and an optimistic outlook in a high stress situation
• Ability to set priorities and have excellent time management skills
• Ability to work independently and ask for support/instructions
• Conduct research or track down problematic issues
• Working knowledge of QuickBooks, Excel and Word
• Excellent communication skills
• Must be able to learn new concepts and computer applications within an ever-changing work environment
• Able to do creative problem solving
• Comfortable working in a fast-paced office with
• We are looking for someone with 3-5 years of office experience. Working for an attorney or in the financial world a plus. Background must show strong client management skills and attention to detail.

• Benefits
• 401(k)
• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Paid maternity leave

We celebrate diversity and are committed to creating an inclusive environment for all employees.

 Express Employment Professionals San Jose

 05/06/2024

 San Jose,CA