Job Details
Office Manager / Administrative Supervisor / Firm Administrator Dallas, TX
Major law firm is hiring an Office Manager / Administrative Supervisor, under the direction of the Senior Manager, Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.
In this capacity, the Administrative Supervisor will:
- Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions; May supervise direct report staff and/or projects;
- Manage the workflow, resources and priorities in assigned functions;
- Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Paralegals, Office Services, Records, Facilities and/or Reception;
- Execute the Firm s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;
- Plan and execute office events;
- Participate in the hiring process for administrative staff including the interview process;
- Participate in budget control and maintenance in assigned departments;
- Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
- Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;
- Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
- Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
- Assist with related events/activities, as needed;
- Work beyond scheduled hours as required; and
- Handle additional related projects as necessary.
Proficiencies:
- Advanced proficiency in Microsoft Office Suite;
- Fundamental proficiency in planning, allocating and reconciling an operations budget;
- Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
- Fundamental knowledge of records management, preferably in a legal environment;
- Fundamental knowledge of facilities procedures and best practices;
- Fundamental knowledge of reception procedures and best practices; and
- Fundamental knowledge of office management and procedures (preferred).
Qualifications:
- Bachelor s degree (preferred);
- At least 2 years of supervisory experience (preferred); and
- At least 6 years of experience in a professional services or legal environment (required).
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.