Job Details
The Facilities Administrator will play a crucial role in ensuring the smooth operation of our facilities. This position requires a proactive individual with excellent organizational skills and a strong attention to detail.
The ideal candidate will be responsible for overseeing various aspects of facility management, including maintenance, safety, security, and environmental compliance. This is a contract to hire role, starting immediately. Please apply today, this is a quick moving process!
Pay: $22hr during contract period and $25hr once converted into a permanent role.
Key Responsibilities:
Facility Maintenance:
- Coordinate and schedule routine maintenance activities such as HVAC servicing, plumbing repairs, electrical maintenance, and janitorial services.
- Conduct regular inspections of the facility to identify maintenance needs and address issues promptly.
- Oversee repairs and renovations, ensuring compliance with safety regulations and budgetary constraints.
Safety and Security:
- Develop and implement safety procedures and protocols to ensure a secure and hazard-free work environment.
- Manage security systems, including access control, surveillance cameras, and alarm systems.
- Conduct safety training sessions for employees and contractors, emphasizing best practices and emergency procedures.
Vendor Management:
- Source and negotiate contracts with third-party vendors and service providers, including maintenance contractors, security firms, and cleaning services.
- Monitor vendor performance and ensure adherence to service level agreements and contract terms.
- Review and approve vendor invoices and expenses in accordance with budgetary guidelines.
Environmental Compliance:
- Stay up-to-date on environmental regulations and requirements relevant to the company's operations.
- Develop and implement strategies to minimize environmental impact, such as waste management programs and energy conservation initiatives.
- Coordinate with regulatory agencies and conduct audits to ensure compliance with environmental standards.
Space Planning and Allocation:
- Collaborate with department heads to assess space requirements and optimize office layouts for efficiency and productivity.
- Maintain accurate records of space allocations and assist with office moves and relocations as needed.
- Plan and oversee office expansions or renovations, coordinating with architects, contractors, and internal stakeholders.
Qualifications:
- Bachelor's degree in facilities management, business administration, or a related field.
- Proven experience in facilities management or a similar role, preferably in a corporate environment.
- Strong knowledge of building systems, maintenance practices, and safety regulations.
- Excellent organizational and multitasking abilities, with a keen eye for detail.
- Effective communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.
- Proficiency in relevant software applications, such as facility management systems and Microsoft Office Suite.
- Demonstrated ability to work independently and make sound decisions under pressure.