Job Details
The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.
Job qualifications
*High school diploma or equivalent.
*Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
*Skilled in the use of mail, phone, email, digital reprographics and mail equipment.
*Familiar with general back office procedures to meet and maintain client satisfaction.
*Proven customer service skills are required in order to create, maintain and enhance customer relationships.
*Good written and verbal communication skills, including professional telephone and email etiquette.
*Attention to detail with good organizational skills.
*Must be able to meet deadlines and complete all projects in a timely manner.
*Ability to handle sensitive and/or confidential documents and information.
*Able to make independent decisions that conform to business needs and policy.
*Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
*Must work well in a team environment.
*Must be able to interact effectively with multi-functional and diverse backgrounds.
*Ability to work in a fast-paced environment.
*Must be self-motivated with positive can-do attitude.
Supervision
*Number and title(s) of direct reports (if any): n/a
*Received: Lead Office Services Associate, Supervisor, Manager, Director
Job relationships
*Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
*Follow procedures to run jobs in proper order.
*Communicate with supervisor or client on job or deadline issues.
*Meet contracted deadlines for accepting, completing, and delivering all work.
*Troubleshoot basic equipment problems.
*Be able to lift up to 50 lbs. on a regular basis.
*Prioritize workflow.
*Performs Quality Assurance on own and work of others.
*Load machines with various paper, toner, supplies.
*Answer telephone, emails, and place service calls when needed.
*Interact with clients in person, over the phone or electronically.
*Use equipment and supplies in a cost-efficient manner.
Working conditions
*Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
*Ability to work overtime as needed.
*Work is performed in a professional work environment.
*Professional attire required.
*Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.
*Must be able to work standing up all or most of the time.
Physical/sensory requirements & environmental setting
Desired Skills and Experience
*Must work well in a team environment.
*Must be able to interact effectively with multi-functional and diverse backgrounds.
*Ability to work in a fast-paced environment.
*Must be self-motivated with positive can-do attitude.
Supervision
*Number and title(s) of direct reports (if any): n/a
*Received: Lead Office Services Associate, Supervisor, Manager, Director
Job relationships
*Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
*Follow procedures to run jobs in proper order.
*Communicate with supervisor or client on job or deadline issues.
*Meet contracted deadlines for accepting, completing, and delivering all work.
*Troubleshoot basic equipment problems.
*Be able to lift up to 50 lbs. on a regular basis.
*Prioritize workflow.
*Performs Quality Assurance on own and work of others.
*Load machines with various paper, toner, supplies.
*Answer telephone, emails, and place service calls when needed.
*Interact with clients in person, over the phone or electronically.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.