Job Details
Our Law Firm client is looking for an IP Legal Administrative Assistant to join their team. This role demands teamwork, adaptability, effective communication, technical prowess, and a knack for meeting deadlines.
Responsibilities:
- Offer legal and administrative support to IP attorneys.
- Manage attorneys schedules and deadlines.
- Handle time entry and input time/billing data into the accounting system.
- Respond promptly to new matter opening requests.
- Process client invoices and manage relevant payments.
- Prepare and file information disclosure statements and related documents with the U.S. Patent and Trademark Office (USPTO) in a timely manner.
- Assist attorneys with docket management.
- Maintain electronic files for patent applications.
- Review incoming mail, whether physical or electronic, and take proactive steps as necessary.
- Maintain accurate client contact details and reporting instructions.
- Coordinate with the IP Manager, colleagues, and/or departments to ensure timely completion of tasks.
- Liaise with the Docketing group to ensure the clearance of all information disclosure statement deadlines.
- Review attorneys docket reports and send reminder emails to primarily assigned and case-related responsible attorneys to ensure timely completion of due dates and non-extendable actions.
- Collaborate with the IP Manager/Docket Team to manage the intake of electronic and/or paper documents related to incoming file transfers, conduct matter reviews to ensure completeness, follow up to obtain any missing information, and obtain newly assigned client/matter numbers for entry into the docketing database.
- Manage, track, and complete large or long-term projects as required.