Job Details
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Job Administrative Assistant - Advanced
Location: Santa Clara, CA
Description:
Onsite Role
Experience: 2 - 4 Years
Working hours: 8 am to 5 pm -(1 Shift)
General Profile: Has developed proficiency in a range of processes or procedures through job-related training and considerable on-the-job experience. Completes a variety of atypical assignments, as needed. Works within defined processes and procedures or methodologies and may help determine the appropriate approach for new assignments. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.
Key Responsibilities
Prepares letters, memos, reports and presentation material using appropriate software. Composes correspondence as required and determines most effective formats for charts, presentations, etc.
Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
Set up meetings, video conferences, and conference calls on/off-side as needed.
Maintains individual calendars (electronic) as needed for appointments and meetings.
Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized).
Makes travel arrangements, via the Corporate Travel department.
May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.
Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.
Functional Knowledge
Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
Business Expertise
Has a good understanding of how the team integrates with others to achieve objectives
Leadership
May provide informal guidance and support to more junior team members
Problem Solving
Provides solutions to problems in situations that are atypical or infrequently occurring based on existing precedents or procedures
Impact
Impacts the quality of own work and its contribution to the team
Interpersonal Skills
Uses communication skills to regularly exchange information
Education: High School Diploma/GED