Job Details
A national law firm, is seeking a Legal Services Assistant with business experience to support multiple attorneys in their business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.
Essential Job Duties:
- Manage all aspects of administrative practice, including legal and non-legal processes.
- Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems.
- Manage the preparation and coordination of complex document preparation, including estate planning documents; ensure all attachments, exhibits and enclosures are intact.
- Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required.
- Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
- Create, maintain, and retrieve electronic and paper client files and indexes as needed.
- Maintain files, both electronic and physical, within the guidelines set by the firm.
- Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed.
- Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments.
- Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups.
- Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling.
Minimum Requirements:
- High School diploma required
- Minimum of three years of experience as a business legal assistant preferred
- Knowledge of estate planning services required
- Ability to prioritize work and balance multiple projects and deadlines
- Experience with e-filing in state and federal courts preferred
- Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Outlook, Excel, and PowerPoint
- Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion
- Ability to exhibit problem-solving skills and demonstrate initiative
- Excellent clerical skills and knowledge of grammar, spelling and punctuation
- Exceptional customer service skills in person, over the phone and via email
- Exceptional attention to detail and ability to work independently and proactively
- Must be able to perform all essential duties