Job Details
The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented.
Responsibilities
- Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules. Experience with court filing procedures in other states is a plus.
- Administrative functions such as managing logistics
- Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Prepare pleadings and discovery documents for filing and service.
- Schedule depositions with attorneys, clients, witnesses, and court reporters.
- Schedule conference calls and on-site/off-site meetings.
- Arrange and coordinate travel arrangements.
- Calendar depositions, hearings, trials and all associated dates.
- Manage Outlook calendar of all appointments, conferences and meetings.
- Open new matters, run conflict checks for partner s review, prepare engagement letters.
- Document management and organization, saving documents and emails to document management system.
- Become familiar with court rules and filing procedures.
- Prepare cover letters for attorney bills.
- Submit attorneys expense reports.
- Manage bills for third party vendors, process check requests and follow up with accounting
- Experience working with eDockets and a document management system such as iManage preferred.
Qualifications
- Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules. Experience with court filing procedures in other states is a plus.
- Administrative functions such as managing logistics
- Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)