Job Details
DUTIES INCLUDE BUT ARE NOT LIMITED TO:
Greeting guest and handling various administrative details with initiative and good judgment.
Providing general administrative support including answering multiple phone lines, filing, making copies, scanning, faxing, handling travel arrangements, scheduling meetings, submitting expense reports, reserve meeting rooms for various department directors.
Sending, receiving and distributing mail and packages from USPS, UPS, Fed-Ex, interoffice courier, updating employee mailbox, and name plates.
Answering inquiries and/or referring callers/visitors to appropriate person/department.
Ordering office supplies, flowers, toner cartridges, return used cartridges and Xerox supplies
Placing service requests to TriStar Help Desk, placing service calls for copiers and printers, etc.
Assist with division event planning such as Christmas, division cookouts, etc.
Keeping kitchen, supply room, copy room, lobby, and meeting rooms stocked and tidy.
Initiating resolution of all physical office concerns with Stanton Group (i.e., A/C and heating complaints, carpet cleaning, pest control, lighting, key-making, etc)
Updating the division roster and Outlook Division distribution list
Records Management with Iron Mountain (File Storage, Log and Destruction)
Practice and adhere to the Code of Conduct philosophy and Mission and Value Statement .
Maintaining strictest confidentiality.
Other duties as assigned
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of organizational policies, procedures, and systems.
Ability to work in a fast paced, high stress environment.
Strong interpersonal, communication, and organizational skills.
High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint.
EDUCATION
High school diploma or GED required
Associate or bachelor s degree in business administration
EXPERIENCE
Relevant education may substitute experience requirement
Experience as an Administrative Assistant preferred
- Required/preferred experience: 2 years in an executive setting
Email Nancy at ...@snelling.com