Job Details
**2021-22 Purchasing Buyer II - DAC**
**Job Description**
**Purchasing Buyer II**
**Location: District Admininstrative Center**
**12 months, 8 hours/day**
**Grade 21, $18.16/hour**
**Start Date: 3/7/2022**
Purpose Statement
The job of Purchasing Buyer II is done for the purpose/s of providing support to department activities with specific responsibility for implementing purchasing activities in compliance with mandated requirements; overseeing daily activities; responding to a range of inquiries regarding processes or bid status; and achieving department objectives and goals within budget.
This job reports to Director of Purchasing/Senior Buyer
**Esse****ntial Functions**
Coordinates activities and functions (e.g. solicitation openings, testing and evaluation of products and materials, vendor presentations, informational meetings with varied staff, etc.) for the purpose of ensuring best practices in procurement.
Interprets procurement decisions to unsuccessful firms for the purpose of ensuring compliance with regulatory requirements and ultimately assisting with presenting testimony if appealed to formal hearing.
Interviews suppliers and researches using the internet (e.g. school-related equipment, furniture, technology, services, materials and supplies, etc.) for the purpose of staying current with their product knowledge and determining their capability for performing to established specifications; implementing comprehensive FF&E programs; and for providing new sites and updating existing sites with a variety of equipment, furniture, technology and services.
Maintains purchasing information, files and records (e.g. contract database, purchase orders, vender files, governing board reports, etc.) for the purpose of ensuring the availability of documentation, competitive rates, timely renewals, and compliance with established policies and regulatory guidelines.
Prepares written materials and electronic purchasing information (e.g. complex solicitations, specifications, scope of works, terms and conditions, formal Invitations for Bids (IFB)< requests="" for="" proposals="" (rfps),="" invitations="" for="" bid="" (ifb),="" requests="" for="" qualifications="" (rfq)="" and="" requests="" for="" quote="" (rfq)="" documents,="" etc.)="" for="" the="" purpose="" of="" documenting="" activities,="" providing="" reference,="" conveying="" information,="" accurately="" presenting="" and="" describing="" district="" needs,="" and="" complying="" with="" established="" financial,="" legal="" and/or="" administrative="">
Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties.
Processes purchasing-related information (e.g. solicitation documents, returns, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established procurement practices and legal requirements.
Researches contracts, suppliers, equipment and regulations (e.g. including evaluation of new products, credit limits, shopping issues, etc.) for the purpose of ensuring compliance with budgetary guidelines.
Responds to inquiries from a variety of internal and external sources (e.g. schools, departments, students, community organizations, vendors, etc.) for the purpose of providing interpretation of procurement rules, regulations and procedures as they pertain to contracts and agreements.
**Oth****e****r Functions**
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
**Job Requirements: Minimum Qualifications**
**Skills, Knowledge and Abilities**
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; budgeting and financial management; and developing effective working relationships; analyzing budgets; analyzing data; preparing and maintaining accurate records;.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent codes, policies, regulations and/or laws; federal and state purchasing regulations; education code; budget management and accounting; accounting/bookkeeping principles; cost/fund accounting.
ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job- related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; working as part of a team; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; accuracy and attention to detail.
**Responsibility**
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organizations services.
**W****o****r****k Environment**
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.
**Ex****p****e****r****i****e****nce: Job related experience with increasing levels of responsibility is desired.**
**Education: Community college and/or vocational school degree with study in job-related area.**
**E****quivalency: Combination of education and experience sufficient to successfully perform the essential duties of the job.**
**Required Testing** **Certificates and Licenses**
Pre-Employment Proficiency Tests:
Spelling, Mathematics, and Keyboarding
**Continuing Educ. / Training**
**Clearances**
Criminal Background Clearance
FLSA Status - Non Exempt
Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintenden