Job Details
Reporting to the Procurement Manager the Purchasing Assistant will provide assistance to support the volume increase in time sensitive purchasing activities that occurs seasonally in support of MBL's short-term visiting scientists, faculty, and students.
Major Duties
Receive, review for accuracy, process, monitor, and expedite payment requests, purchase orders, and other procurement requests in accordance with MBL policies and procedures.
Communicate order status to end users and update internal tracking tools.
Follow up with suppliers as needed.
Create and maintain electronic procurement files for purchases.
Other procurement activities as assigned.
SKILLS REQUIRED:
Excellent written and oral communication skills, time management, personal organization, and attention to detail.
Ability to work in an accurate and timely manner, prioritizing multiple tasks from different projects.
Basic knowledge of standard software (Microsoft Office, Adobe Acrobat) and data entry.
Comfortable creating and maintaining electronic filing systems
EDUCATION REQUIREMENTS:
High School diploma or equivalent.One or more years professional purchasing experience is preferred but not required.
PHYSICAL REQUIREMENTS:
This position requires sedentary work (exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects). Worker must be able to stand, walk, sit, reach, push, pull, use fingertips, grasp, talk, hear, and perform repetitive motions. Worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading.
ENVIRONMENTAL CONDITIONS:
this position is not substantially exposed to adverse environmental conditions.
LOCATION:
This position is on-campus and is not eligible for remote or alternative work locations.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)