Front Office Manager

Job Details

CLA has an immediate need for an experienced front office manager and legal receptionist to join a well-established and fast-paced law firm located in the Columbia, SC area. This position will provide receptionist coverage and assist attorneys and paralegals with administrative duties.

Sample Responsibilities:

• Pleasantly and professionally answers and properly routes incoming calls, takes clear telephone messages
• Pleasantly and professionally greets and announces all visitors, clients, third parties, and vendors
• Picking up and distributing mail to recipients, dropping off mail if necessary
• Maintaining office supplies
• Ensures reception, kitchen, conference rooms, and visiting areas are maintained to firm standards
• Manages office supplies inventory and stock general supplies daily, reviews inventory of incoming supply invoices to ensure delivery of all supplies on order
• Arrange depositions and meetings
• Ensures all meeting/conference requirements are coordinated (e.g., Audio/Visual, conference room set-ups and conference room refrigerator is stocked)
• Acting as a local courier
• Opens new client files and sets up hard files, as requested
• Copy all files and documents brought in by clients and ensure that copies are routed to the appropriate case and staff member
• Prepare letters to clients for case rejection, closing etc
• Make Banking Deposits
• Open certain claims in a timely matter including liability/medpay, subrogation claims etc.
• Schedule client appointments, consultations, and meetings
• Calendar for supervising attorney
• Assisting the paralegals and attorneys with correspondence and other administrative duties as assigned
• Note every client contact in client files in real-time

Minimum and Additional Qualifications:

• Excellent customer service skills
• Be able to work as part of a team
• Able to adapt to a constantly changing, fast-paced environment
• Possess a valid driver s license and reliable transportation
• Prior experience in a law firm is preferred
• Prior experience in customer service is preferred
• Able to use multi-line telephone system
• High school diploma is required but an associate s degree or higher is preferred
• Able to handle sensitive material with discretion
• Excellent word processing skills and knowledge of the MS Office suite
• A professional, yet friendly demeanor is required

This position offers competitive compensation commensurate with the scope of the position and a candidate s expertise and experience.

All resumes are held in strict confidence.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities or requirements.

 Carolina Legal Associates

 05/09/2024

 All cities,SC