Job Details
Administrative Assistant Position Summary:
The Administrative Assistant provides diverse administrative and operational support to departmental leadership ensuring standardization and optimal efficiencies are met.
- Administrative Assistant Essential Functions: To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation. Provide administrative assistance for all administrative procedures, tasks, and activities associated with the departmental leadership.
- Provide administrative support often collaborating closely with their respective administrative support.
- Manage calendars with attention to detail, accuracy, and appropriate time allocation.
- Host and facilitate activities such as cross-team meetings, Company social gatherings, and conferences.
- Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
- Make travel arrangements and reservations for leadership.
- Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.
- Compose and type regular correspondence to include but not limited to invitations and informative material.
- Develop and maintain a filing system within the department.
- Create and prepare reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.
- Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
- Provide statistical and budget reports to leadership as needed or requested.
- Greet and provide general support to visitors, vendors, callers, as well as internal staff from the organization or facilities.
- Develop, implement and improve office policies and procedures.
- Manage various administrative related tasks
- Work with CSM and other Department Leads as needed on departmental projects, participate in gathering research and generate reports
- Regular and reliable attendance.
- Perform other duties as assigned.
- Position serves both internal co-workers and external customers, clients, contractors, and vendors.
Administrative Assistant Education:
Bachelor s Degree preferred and/or equivalent professional work experience.