Job Details
Seeking a motivated Administrative Assistant to work for a premier hospital to help support a physician in the Newton, MA area. The ideal candidate will be energetic, detail oriented, smart, highly personable, responsible and enthusiastic and will perform their duties with dedication and commitment. The responsibilities and duties of this position described here are representative of those an employee must perform.
In-office 5 days/week
Must be vaxxed
Available hours:
RESPONSIBILITIES:
- Perform administrative duties (filing, photocopying, and scanning) in an efficient and timely manner
- Maintain calendar and schedule management with the utmost detail; coordinate meetings and conference calls within and outside the organization
- Create, organize, update and manage spreadsheets as needed
- Arrange travel plans and itineraries, compile all necessary documents for travel-related meetings
- Provide reception services as necessary
- Secure and manage various reservations as needed
- Prepare agendas, notices, minutes and resolutions for corporate meetings
- Screen incoming calls/correspondence and transfer phone calls as needed; be able to respond to general company inquiries independently when possible
- Assist with processing expense reports as requested.
QUALIFICATIONS:
- Experience as an Administrative Assistant is a plus
- Must have the ability to prioritize and multi-task within a fast-paced environment
- Must have superior organizational and communication skills
- Must have the ability to execute quickly and effectively
- Must have outstanding customer service skills and the ability to utilize discretion
- Must have a positive, can-do, team player attitude
- Must have a friendly and professional phone and email etiquette
- Must exhibit a willingness to initiate tasks and perform duties without direction
- Must be a self-starter/motivator