Job Details
Overview:
WiSC Enterprises strives to perfect the proper candidate selection process. In support of our corporate operations team, you will fill a pivotal role as our Administrative Assistant. You will handle the day-to-day administrative tasks like facilitating phone and email communication to appropriate team members, greeting guests and customers, managing office, and monitoring office supply inventory. We are a highly collaborative and professional unit that aims high. WiSC Enterprises recognizes the talent necessary to achieve the high standards we set for ourselves and we bring them to the right mission where their skills have the highest impact. Serving in this role you can expect to be responsible for the following:
Responsibilities:
- Performing a variety of general administrative and operational tasks in support of the day-to-day operations of an office, group, or customer
- Preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office or customer
- Assist accounting (AP/Invoicing), human resources, and other departments, as well as outside contacts such as customers, vendors, and subcontractors
- Participates in special projects as required
- Update employee log/directory/phone numbers and contact lists. Keep email directory updated
- Greeting guests and customers
- Scheduling and tracking of office maintenance items
- Monitoring office supply inventory, stocking shelves
- Assist with opening and/or closing the office
- 40 hour work week required (5 days a week Monday Friday)
- Maintaining office cleanliness
- Tracking employment anniversaries and birthdays
- Coordinating and planning corporate events
- Other duties as assigned
Required Qualifications:
- One (1) to three (3) years of experience with:
- Effective administrative and organizational skills
- Proficiency in the use of general office equipment such as. fax machine, photocopier, and personal computer
- Proficiency in the use of basic office-related software applications, such as: MS Office Suite (Word, Excel, SharePoint, and PowerPoint)
- May require proficiency in the use of specialized software applications, depending upon job assignment
- Knowledge of company policies and procedures, and a familiarity with the business operations of assigned office/group
- Office management and an overall demonstrated experience in an administrative role within a small business corporate structure
- Exercises good judgment and discretion in handling and disseminating confidential information
- Ability to type a minimum average of 72 WPM
- Must be a US Citizen or Permanent US Resident (e.g. Green Card holder)
- Able to pass background check
Education and relevant years of relevant experience:
- Requires a High School Diploma
- One (1) to three (3) years of related administrative experience
Desired Qualifications:
Desired Qualifications:
- Associates Degree or bachelors degree preferred
- Three (3) years or more as an Administrative Assistant or similar Office Operations experience.