Job Details
Executive Assistant - Boston, MA - Hybrid - Up to $90k
This Robert Half client company is a Private Equity firm in search of an Executive Assistant to join their team in Boston, Massachusetts. The selected candidate will be responsible for supporting 6 Partners for a variety of tasks, including maintaining calendars, arranging travel, and managing office supplies. This role also involves planning and coordinating corporate events, preparing expense reports, and handling special projects as requested. This position is Hybrid in office 4 days a week with Fridays off (If there are no in person meetings) it also has great benefits including 100% coverage for Medical and Dental Insurance, daily free lunches, and 15% contribution to a retirement account after 1 year of employment.
Responsibilities:
Manage and update multiple calendars, schedule appointments, and set up meetings using various digital platforms
Coordinate and track extensive travel arrangements for various team members
Prepare and process expense reports using Concur software
Oversee general office management tasks, including handling mail, maintaining office supplies, and ensuring general office upkeep
Assist in the planning and execution of annual meetings and corporate outings
Act as a tenant contact for property management related items
Prepare and distribute weekly staff meeting agenda and supporting documents
Undertake special projects and other tasks as requested by the team
Maintain a high degree of confidentiality in handling company matters
Utilize Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) and Concur for various tasks.
Keys:
Minimum of 3+ years of experience
Proficient in Calendar Management and Office Administration
Experience in Arranging Travel and Book Travel Arrangements
Familiarity with Concur preferred
Proven ability to handle Expense Reports
Demonstrable skills in Event Planning and Special Event Planning
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.