Job Details
About the role
We are seeking to hire an experienced Purchasing Manager with extensive experience in the Interior Design industry to execute and manage the firm's in-house procurement and expediting division. In collaboration with the design team, coordinate all furnishings to be purchased and installed for multiple client projects running parallel.
Work schedule:
- Remote with 1 day in the office once a month.
- Days of week: Wed-Fri based on needs of project
- Detailed invoice for services, due the end of each month
Responsibilities include:
- Responsible for inventory
- Place orders on behalf of the client and follow up with orders to ensure we are aware of current lead times or any delays/issues.
- Email and phone coordination with vendors, showroom reps, delivery companies, and receiving warehouses as needed to meet deadlines.
- Prepare and process purchase orders
- Maintain records of all transactions, purchase orders, receipts, and payments
- Schedule and verify purchase deliveries
- Set up client storage units
- Responsible for shipping and customs
- Responsible for all damages, returns and claims
- Manage relationships with key suppliers to maintain quality of goods and timely delivery
- Communicate clearly to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project
- Manage the reconciliation efforts, which include resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting for immediate processing
- Meet project deadlines
- Collaborate with Bookkeeper as needed in keeping project monies accurate based on Client approvals, reselections (due to expired reserves, etc.) and payments received.
Requirements:
- Bachelor s degree
- 5+ years professional administrative coordination/management
- Understanding of the Interior Design Industry and the to-the-trade purchasing environment
- Excellent written and verbal skills
- Understanding of basic accounting principles
- Acumen with numbers
- High proficiency in Microsoft Office Suite, especially Excel
- Proficiency with Design Manager Program
- Ability to prioritize and manage work while wearing many hats
- Strong sense of ownership and commitment to excellence
Details:
- Contractor position
- $85 -$95 per hour, depending on experience
- 20-30 hours per week
- Hybrid: remote and in-office work