Job Details
Re-Location Candidates Welcome! Executive Assistant to CEO, Prestigious and Award-Wining Insurance Firm, Tampa Florida
A highly successful insurance firm that focuses on Florida commercial and residential real estate and has been named one of the top places to work in Florida is looking for that true right hand Executive Assistant to the CEO. This is an exciting opportunity for someone who has the Executive Assistant skillset at the C-Suite level but is also looking to be a true business partner to the CEO by working closely with senior management, attending key meetings and preparing collateral materials and presentations for investor meetings. This is a five days a week in the office. Re-location candidates are welcome particularly from New York, Chicago and other parts of Florida. The ideal candidate is pro-active, a true problem -solver with a calm demeanor.
About the Job:
Support the CEO as a right hand gatekeeper with all day-to-day matters including heavy complex calendar management. The Executive Assistant will also contact meeting participants if the CEO is running late or needs to move things around, understand priorities
Organize and manage domestic/international travel arrangements with detailed itineraries, personal and professional
Craft emails on the CEO s behalf for both internal and external communications
Spearhead interactions with the senior management team on behalf of the CEO with follow-up action items and reports
Plan events, dinners for clients and internal staff
Help with non-profit foundation work on the CEO s behalf
Help coordinate management of multiple properties with repair issues or getting the house ready for the CEO upon arrival
Handle expense reporting
Off hour availability via cell, within reason
Base salary plus discretionary bonus; Comprehensive health Benefits, 401K match
About You:
Over 8 years of experience as an Executive Assistant supporting a C-Suite Executive, preferably a CEO in the finance space
Bachelor s Degree
Ability to deal with high level executives and clients and manage those relationships with diplomacy
Very detail oriented and super organized with superior project management skills
High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
Excellent Microsoft Office Suite skills; Excellent PowerPoint skills (create from start to finish); Advanced Excel a PLUS
Excellent written and verbal communication skills
A positive calm demeanor that knows how to get things done with little intervention once acquainted with the nuances of the role.