Job Details
POSITION SUMMARY
As our Facilities/Mailroom Coordinator, you will report directly to the Facilities Supervisor and take charge of the day-to-day operations of our bustling mailroom. In addition, you will the opportunity to support various internal departments with their material handling needs, making the position a versatile and engaging opportunity. To thrive in this role, you must be able to lift heavy loads and be on your feet often to meet the needs of our facility. This is a part-time role, working 3 days onsite in our San Diego office.
THE COMPANY
Vistage is the world s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster as well as for SMB leaders to maximize their impact.
The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 35 counties around the world. These SMB executives typically spend a day or more with Vistage every month to immerse themselves in our comprehensive platform for making better decisions, getting better results and becoming better leaders. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), and deep insights from subject matter experts.
Vistage was founded more than 65 years ago and we ve grown every year since then by innovating to stay on the cutting-edge of business and being relentless in delivering value to our members. Our success is demonstrated by the fact that Vistage member companies grow 2.2 times faster than non-Vistage peer companies. Learn more about us at www.vistage.com.
VISTAGE EMPLOYEE LIFE
Vistage s success is anchored by a unique culture that reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Here s a sample of the employee experience that helps drive our success:
Welcome to our home. Our US headquarters sits in the heart of San Diego s UTC area. It features an open, modern aesthetic with lots of collaboration spaces, free lattes and Cold-Brew on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.
We sweat the details. Our onsite gym is decked out with Peloton bikes, a Mirror workout system and plenty of other equipment to keep your workout challenging and fresh. On-site yoga classes, chair massages and smoothie days also help to keep us focused and healthy!
We invest in your career. Each employee has an actionable career progression plan developed through individual collaboration with their manager. We focus on promoting from within and employee progression plans are complemented by all-staff development days held in our state-of-the-art learning center as well as access to tons of individualized development resources and a tuition reimbursement program.
We invest in you. Our employee benefits program is one of the most generous you ll find. Fully-paid healthcare is provided for employees through Anthem Blue Cross along with access to dental, vision and life insurance coverage. Take care of your financial future with 401(k) matching funds eligibility after your first month as an employee and utilize the free individual investment counseling we provide to help you grow the money you ve saved. You ll also start with 16 days of paid time off per year to allow you to relax and recharge . . . employees receive additional annual paid days off based on tenure.
We keep it fun! Whether you re enjoying our summer baseball outing, unwinding during an employee happy hour or toasting your co-workers at our epic annual holiday party, you ll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules along with freedom to work from home in bunny slippers if that s your thing! We value mutual respect and laughter . . . we hate stiff formality. You ll have regular access to Vistage executives our CEO even buys everyone doughnuts several times a year to fuel his informal employee chats!
Vistage s culture and sense of mission drives employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?
RESPONSIBILITIES
- Receive, sort, and delivers incoming mail and shipments for the company including shipments for conferences and various events nationally
- Prepares all outgoing mail, shipments, and express deliveries daily as requested, including sizeable weekly mailings as projects require
- Maintains and stocks all break rooms and snack stations with required supplies (plates, cups, coffee, etc.)
- Assist with setting up meeting rooms
- Provides assistance for moving heavy loads and internal office moves
- Regularly ensures printer and copier stations are stocked with paper, toner, and supplies
- Assist with the delivery or retrieval of materials from the offsite storage when needed
- May need to assist with painting, changing lightbulbs, and interacting with vendors, custodians, or property management workers at the request of the facilities supervisor
QUALIFICATIONS
- Has a good working knowledge of best mailing practices for U.S. postal functions, domestic and internationally
- Working knowledge of general office equipment such as copiers, fax machines, Pitney Bowes mail machines
- Experience with FedEx shipping software
- Basic knowledge of Microsoft Office Suite
- Good written and verbal communication skills
- Ability to effectively and clearly communicate with people from all levels of the organization, including staff, vendors, and clients, both on a one-to-one basis as well as with small groups.
- Flexible and engaged with a can-do attitude
- Strong customer service skills with a commitment to excellence
- Must have a reliable attendance record
- 2 to 3 years of experience in a mailroom and facilities capacity
- Ability to lift and move up to 50 pounds on a regular basis
- Easily understands written and verbal instructions yet comfortable asking questions to ensure tasks are completed according to expectations
TOTAL COMPENSATION RANGE
$19 - $21 hourly + 6.5% Bonus (salary based in San Diego, CA)
JOB LOCATION & SCHEDULE
This is a part-time role, working 3 days per week in our San Diego office.