Job Details
Bright Path HR / Ministry HR Group is a Texas-based HR Consulting firm focusing on providing inviting Human Resources solutions for for-profit and non-profit organizations who have Christian values and engaging, caring cultures. We support specialized HR programs that align with the heart of a good shepherd. Our mission is to Be Christ in the Workplace, and Protect Christ in the Workplace.
The Executive Assistant / Marketing Coordinator (EAMC) works at the hub of all the activities that keep the day to day business functions running. Working closely with the Executive team, the EAMC is responsible for both project management and administration for Executive schedules and priorities, new client communication, marketing, IT and website vendors, purchasing and expenses, research projects, and written communication. This role balances many areas to be successful: warmth within guidelines; truth and kindness; time, quality and cost; and company and client needs with best practices.
This position is full-time, non-exempt, and mostly remote with meetings in the home office. Working hours occur Monday through Friday, 35 hours per week during the core hours of 8am-4pm CT.
ESSENTIAL RESPONSIBILITIES
- Responsible to coordinate the daily business activities of Bright Path HR / Ministry HR Group, as directed by the Executive team
Executive Support
- Project manage business operations, including Executive task prioritization and reminders
- Coordinate schedules, conferences and light travel
- Conduct research on relevant topics
- Write correspondence, reports or other documents
- Participate in meetings, document action items and provide follow up communication
- Organize internal team meetings and communication as needed
- Maintain internal records such as policies, procedures and documentation
- Some Recruiting support as needed
Sales & Marketing
- Manage weekly social media posts
- Coordinate website vendor communication
- Coordinate automated sales process workflow
- Communicate with prospective clients
- Draw up proposals, quotes and agreements from templates
Accounting
- Provide purchasing research and administration
- Coordinate expense reporting
- Ensure Bookkeeper has required documentation
IT
- Communicate with IT vendor to ensure employees have fully functioning hardware and software
- Project manage internal efforts on IT projects such as software implementation
- Collaborate with Consulting and Training and Development Teams as needed
- Always be learning, innovating, creating, and reaching for new ways to engage people in our mission
- Provide administrative support to Ministry HR Group team members
- Other duties as assigned
SKILLS, KNOWLEDGE, AND ABILITIES
- Willingness and ability to abide by national and state laws and guidelines
- A minimum of 2 years of experience in Project Management
- A minimum of 5 years of experience in administrative functions
- A Bachelor s degree in Business Management, or equivalent experience
- Proven experience in collaborating with operational leaders
- Proven ability to influence without authority
- Strong attention to detail
- Self-starter who can manage complex projects to completion for self and Executives
- Excellent verbal and written communication skills and ability to proofread English at a high level
- Proven ability to research, innovate and problem solve
- High social intelligence and ability to resolve customer service issues
- Ability to lead by example with positive and professional behavior in every situation
- Ability to maintain strict confidentiality in sensitive situations
- Intermediate to Advanced skills with MS Office and Google Suite
- Must maintain a home address within in the state of Texas
COMPENSATION AND BENEFITS
Ministry HR Group and Bright Path HR is a start-up firm, looking to pay fair market value for qualified talent. We do not provide healthcare benefits at this time.
PHYSICAL AND MENTAL REQUIREMENTS
- Must reside in the state of Texas
- Deskwork for up to 35 hours per week
- Operate a laptop, keyboard and mouse for up to 35 hours per week
- See and proofread fine details on a screen
- See and analyze color
- See and recognize facial expressions and body language
- Speak, hear and communicate in meetings for up to 4 hours in a day
- Maintain calm, focused and objective leadership style