Job Details
Description
The Secretary of State (SOS) Business Programs Division (BPD) is seeking to hire multiple student assistants. The student assistants will have the opportunity to practice professional skills while providing support and assistance to staff with the preparation of documents and may provide customer service at the public counters.
Requirements
Conditions of
Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser:
Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Administrative Assistant, Business Administration, Government, Political Science, Communication Studies, Economics, English, Public Policy/Administration, Social Science
Work Schedule
Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).
Minimum Qualifications
- Must be dependable, punctual, and flexible in schedule.
- Must have working experience with Microsoft Office Suite: Word, Excel, and Outlook.
- Must be able to follow directions.
- Must be capable of communicating with various levels of staff and the public.
- Must be able to work independently and in a team.
- Must have strong attention to detail.
- Must be able to multi-task in a fast-paced environment and possess a good attendance record.
- Must have strong organizational and filing skills.
- Must be able to work at least 16 hours per week.
Preferred Qualifications- Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
- Previous experience in an administrative role working with confidential information.
Duties and Responsibilities- Assist with researching and gathering information for Public Records Act request.
- Assist with processing incoming mail (open, sort, batch, and stamp documents).
- Assist with organizing and filing documents.
- Assist with performing quality control.
- Assist with reviewing and validating documents.
- Assist with scanning and uploading images to public website.
- Assist with tracking and maintaining information in databases.
- Assist with public telephone inquiries.
Physical RequirementsSit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.
Working ConditionsWork is performed in an office environment.
Application InstructionsPlease complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.
As a requirement, please provide at least two references on the job application and upload the following supporting documents:- Resume
- Transcripts (Unofficial transcripts gladly accepted)
- Schedule of Work Availability (not class schedule)
Apply by: June 4, 2024