Job Details
DetailsOpen Date 05/03/2024Requisition Number PRN38451BJob Title PS Academic Program ManagerWorking Title Academic Program ManagerJob Grade EFLSA Code ExecutivePatient Sensitive Job Code? YesStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule SummaryMonday FridayVP Area U of U Health - AcademicsDepartment 00848 - Pediatric AdministrationLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $47,650 - $68,349Close DateOpen Until Filled YesJob SummaryJob SummaryDevelops and administers academic and research programs, including the undergraduate research minor and the Academic Associates Program. Designs curriculum, negotiates contracts and program funding, solves program related issues, evaluates and redesigning programs, manages staff, and collaborates with departments and faculty to develop course and research programs for the Research Education Office within the Department of Pediatrics at the University of Utah School of Medicine.For an overview of programs coordinated by the Research Education Office, please visit FunctionsAcademic Program ManagementOversees all daily program operations and coordinates all program activities of the Academic Associates Program.Develops and implements program goals, objectives, courses, and activities.Monitors program quality and effectiveness and researches improvement methods.Works with office operations manager to create program budget; monitors and approves related expenditures and helps ensure budget goals are met.As requested, prepares reports and records on program status and progress.Coordinates strategic direction, sets course enrollment goals, and manages intra-University marketing plan for continued growth of program. Maintains the Academic Associate Program website content.Assesses the past performance of academic and research programs though program evaluations.Program CoordinationAdvises staff, students, and others regarding program policies, goals, and related technical issues.Writes and edits program related publications and promotional or educational materials.Oversees administration of Canvas and other student-facing systems for the program.Attends class, as needed, and supports virtual, hybrid, and in-person educational models.Works collaboratively with course program director(s) to develop and grow course offerings and maintain quality of course curriculum against institutional and national standards.Coordinates pre- and post-semester activities as required for successful student completion of program including course registration, grade reporting, etc.Coordinates with University of Utah faculty to arrange speakers and research project opportunities for the program.Coordinates with the research education office manager and financial teams within the department to ensure timely, semester-based invoicing of studies utilizing the program (Blue Coat Program).Program DevelopmentNurtures collaborative relationships with university faculty and principal investigators to explore avenues for academic and clinical expansion of the Academic Associate Program.Identifies and fosters discussion for diversified revenue support for program expansion, both with university partners and external healthcare systems.Assists program course director(s) with curriculum expansion and administratively supports growth of the program.Serves as a resource for research education program development across the Research Education Office and the Department of Pediatrics.Advocates and creates space within University of Utah organizational levels for conversation and funding opportunities for undergraduate research education.Human ResourcesManages the semester-based process for recruiting, training, onboarding, and offboarding student leadership team and student research assistant hires. Coordinates with Pediatrics HR Office to maintain accuracy in records and activity within program.Ensures competency of program coordination staff by properly onboarding, training, and mentoring newly hired office staff to job responsibilities, office policies, division functions, workflows, and computer and IT processes. Provides ongoing mentorship and training as needed.Provides regular performance feedback for program coordination staff and assists in conducting annual performance evaluations.Assists in coordinating work schedules for student leadership team and student research assistant hires.Assists in monitoring time and attendance in Kronos for bimonthly payroll.Assists with staff development by identifying professional growth opportunities within established budget constraints.DisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.CommentsWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.Minimum QualificationsBachelor s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.PreferencesPreferencesAbility to work independently, analyze outcomes and implement program ideas into successful academic programs. Strong coordination and organizational skills required to prioritize conflicting deadlines.Working knowledge of PC and Macintosh computers, including common software programs and applications, such as iCentra (Cerner EHR ), Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Adobe InDesign, cloud-based calendar systems, and internally-used products such as QGenda, UMS , CIS , and Canvas.Prior work experience with research coordination, teaching and curriculum development, working with underrepresented minorities ( URM ) student organizations and populations (as defined by the National Institute of Health), grant writing, CANVAS and/or learning management systemExpertise in Educational Curriculum Development, that includes using platforms such as CANVAS and CANVA . Expertise in curricular and instructional design in academic spaces.Expertise in Educational Program Design and Evaluation (backwards & spiral design, cognitive apprenticeship, ADDIE , SAM , etc).Expertise in theories of learning, information seeking behavior, and skills-based learning and assessment.Experience in teaching how to use media and library resources to learners.Expertise in creating educational materials, reports, and assessments.Expertise in research and research methodologies and distilling information for a variety of audiences and stakeholders.Experience with grants writing and reviewing grants.Excellent organizational and time management skills with outstanding attention to detail.Ability to work with student populations.Applicants will be screened according to preferences.Type Benefited StaffSpecial Instructions SummaryAdditional InformationThe University is a participating employer with Utah Retirement Systems ( URS ). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) ###-#### for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) ###-#### or (800) ###-#### or University Human Resource Management at (801) ###-#### if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.All qualified individuals are strongly encouraged to apply. Veterans preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator s office address, electronic mail address, and telephone number can be located at: reports may be submitted at oeo.utah.edu This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.