Job Details
Essential Duties and Responsibilities:
- Data entry project work.
- Create, proofread and format correspondence, memoranda, agreements, transactional documents, and other legal forms under time sensitive deadlines.
- Create, proofread and format pleadings, discovery, and other labor and employment or litigation documents. Ability to file in federal and state courts and administrative agencies as needed per area of law.
- Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
- Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
- Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
- Coordinate travel arrangements through corporate travel companion, TripActions.
- Prepare and submit expense reports.
- Assist with billing, attorneys time and Proforma review through 3E.
- Work individually and in collaboration with other practice assistants in your support team to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
- Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.
Required Education/Experience:
- Must have a minimum of 1-3 years of law firm administrative experience.
- High school diploma or equivalent required. Bachelor's degree preferred.
- Excellent oral, written and interpersonal skills.
- Strong attention to detail, initiative, and follow-through.
- Must have a positive-can do, team oriented attitude.
- Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
- Proficient in MS Word, Outlook, Excel, and other computer and document management systems.