Job Details
Role Summary:
Providing and prioritizing extensive administrative and secretarial support to the C-Level Executive. This is a hybrid role with the individual working on-site 2-3 days a week.
Duties and Responsibilities:
- Extensive and pro-active diary management for the C-Level Executive and occasional support to directs reports.
- Email and action/activity management for you and for the C-Level Executive when required ensuring email and actions/activities are actioned in a prompt manner.
- Answering the phone and dealing with messages.
- Conducting research and preparing any background materials prior to meetings.
- Conference diary management for industry events in international locations.
- Complex travel management.
- Ensuring that Expenses are well managed and submitted.
- Assist in special projects outside of normal day to day duties arising as part of the ongoing support to the business.
- Working closely with the various relevant departments across the company providing administrative support and diary support when organizing meetings.
- Working closely with the other PAs located around the globe and providing full support whilst on holiday or sick leave.
- Maintain a professional manner when dealing with our shareholders, customers, and Analyst/PR teams.
Required Experience/Qualifications:
- Experience of working as Executive Assistant at an Executive level
- Able and aware on working with (highly) sensitive information
- Outlook (expert)
- Word for Windows (expert)
- PowerPoint (Intermediate)
- Excel (Intermediate)
- Friendly, willing to assist others
- Able to multi-task
- Can-do attitude
- Representative and well spoken
- Able to work under pressure, with varying time frames and last-minute changes
- Positive manner
- Creative
- Self-starter and proactive
- Independent thinker and ability to prioritize
- Team player
- Highly organized
- Dedicated/Flexibility is key