Job Details
Executive Assistant - Family Office
***Must be at the top of your game***
***$90k - $95K + Benefits***
***Vibrant Office Culture w/ High-Powered Visitors ***
Legacy Search Advisors continues to expand our Administrative Placement practice with this fantastic Executive Assistant role supporting a strong Ultra High Net Worth Family Office. This exciting office HQ in the Palm Beach, FL.
This is an awesome opportunity to join a Family that recently celebrated a tremendous sale of a business they have built over the past 20 years. This liquidity event added to an already significant balance sheet which has created a tremendous private investment fund. The Principal of the family is creating a dream team and will need a next level Executive Assistant to join a strong Family Office support staff currently in place.
The ideal candidate will develop into a key member of the support team under the guidance of the Chief of Staff. The visibility of this position is like no other. The candidate should be well-organized and be comfortable in a very fast-paced environment to include scheduling meetings, travel, private jets, private car services, and managing email inboxes. This individual should be able to draft documents and help the Chief of Staff and Principal with any necessary event and meeting preparations. The ideal candidate must be discrete, and CANNOT be star-struck. The family lifestyle includes private jets, global jet- setting, extensive travel for the family office and personal visitors.
Responsibilities
- Calendar management for the Principal
- Aid Chief of Staff and Principal in preparing for meetings
- Responding to emails and document requests
- Draft slides, meeting notes and documents for executives
- Extensive Travel coordination
- Other administrative duties
- Discretion & confidentiality is paramount
Qualifications
- Bachelor's degree
- Proficient in Microsoft Office suite
- Experience with managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Ability to remember and keep track of preferences
- Five years + successful Administrative experience- Must be at the top of your game!