Job Details

JOB SUMMARY

Blackhawk Datacoms Procurement Specialist provides tactical support to BlackHawk Datacoms purchasing, shipping, receiving, storage, and accounting functions related to corporate procurement. BlackHawk expects the specialist to execute the duties of the position in a manner that emphasizes safety, quality, continuous improvement, and respect in all aspects of the role. The Procurement specialist will attempt to meet or exceed client expectations while meeting stakeholder business/financial requirements.

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

Actively Participate in BlackHawks Safety Program as Required by All Employees
Remain Vigilant in Protecting BlackHawk Team Members by Identifying and Reporting any Unsafe Conditions.
Understand Personal Responsibilities and Actively Participate in the Stop Work Authority.
Execute all Work in a Manner that Maintains BlackHawks Standard of Quality while doing so Under Limited Direct Supervision.
Understand and Perform Duties in a Team-setting that Holds Fellow Team Members Accountable for Maintaining BlackHawks Quality Standards Regardless of Position Hierarchy.
Interact with Employees, Customers and Suppliers in Respectful, Professional Means While Remaining Conscious of Various Social Climates.
Manage Professional Acumen in All Stakeholder Interaction Maintaining BlackHawks Image and your Image as a Representative of the Company Regardless of Relationship or Duty Status.
Continuously Seek and Implement Continuous Improvement Measures in all Aspects of BlackHawks Work by Personal Observation and Team Member Interviews.
Maintain Active Role in Tactical Departmental Operations.
Execute Work Independently while Understanding the Necessity for Communicating and Coordinating Work in Cross-Functional Teams.
Maintain Confidentiality.
Adapt to Changing Environments and Goals.

ESSENTIAL DUTIES & RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ensure that all work assignments maintain safety standards set forth in BlackHawk policies and those of the customer.
Works closely with the Marketing & Sales, Product Innovation, Service Delivery and Support Teams to develop and improve cross-functional processes that efficiently deliver BlackHawk products and services to the market at targeted margins as defined by the annual budget both operations and capital expenditures and the strategic business plan.
Works with the Executives, Directors, and Staff to accomplish the responsibilities below.

The Supply Chain Specialist provides leadership guidance, and tactical support to the Supply Chain Team within four primary areas.

Planning

Assist in Developing of Strategic Partnerships with Preferred, Secondary, and Tertiary Vendors to Ensure Procurement Efficiency when that Time Arrives.
Maintain Understanding and Knowledge of Market Conditions for Items that Produce Revenue for the Company to Ensure Knowledge of Item Availability
Develop Understanding of Upcoming Tasks to Ensure Adequate Procurement Avenues.

Organizing

Assist in the Development and Maintenance of Item List in Business Central
Assist in the Development and Maintenance of Item Prices in Item List
Ensure Timely and Accurate Accountability for Receipts Shipments, and Issues of Goods
Set up files consistent with the company established project documentation methodology to ensure that all procurement information is appropriately recorded and accessible to others as needed

Leading

Meet with Manager Regularly to Ensure Knowledge of Upcoming Tasks
Proactively Notify Supply Chain Manager of Potential Supply Chain Delays
Regularly Review Key Process Indicators Meant to Ensure Efficient Departmental Operation.

Establish a communication schedule to update Supply Chain Manager, including appropriate staff in the organization, on the progress of the procurement tasks.
Ensure that the project deliverables are on time, within budget and at the required level of quality

Controlling

Controlling is all about keeping task on track. Procurement control can be performed using a three-step process...

Measuring: Checking procurement progress against customer expectations
Evaluating: Determining the cause of deviations from the plan
Correcting: Taking corrective actions to address deviations if those are possible.
- Address Items within BlackHawks Control
- Alert BlackHawk when Issues are Outside of BlackHawks Control

Actions/activities under this area include the following:

Adhere to the procurement process and make adjustments as necessary to ensure the successful completion of the task
Monitor and seek approval for all task-based expenditures
Update actual expenses and variance
Document overall procurement performance and lessons learned.

METRICS THAT MATTER

Percentage of Tasks Completed on Time and Within Budget
- Document Percentage of Tasks Completed Within Due Date
- Calculate Budget vs. Actual Spend on Each Purchase

JOB QUALIFICATIONS

To perform this job successfully, the Supply Chain Specialist must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Some Experience Working in Industrial Settings
Some Experience in Procurement of Closed Circuit Television (CCTV), Access Control, and Remote Telecommunications Industry or Similar
Entry Level of Experience in Planning, Organizing, Leading, and Controlling Project Lifecycle

EXPERT KNOWLEDGE OR ABILITY REQUIRED IN THE BELOW TECHNOLOGIES/FUNCTIONS

Proficiency in Microsoft 365 products Including, but not Limited to, Sharepoint, Word, Excel and Power Point.
Proficiency in Written and Verbal Communication
Proficiency in Developing Personal Relationships with Vendors that Create Significant Value for BlackHawk
Demonstrated Proficiency Managing Rigorous and Time Sensitive Initiatives.

SUPERVISORY RESPONSIBILITIES

The Procurement Specialist does not supervise others. Supply Chain Specialist is Responsible for sharing all learned best practices with Supply Chain manager and other Supply Chain Team Personnel Including:

Active Participation in Achieving Supply Chain Team Excellence

COMPENTENCIES

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Effective Communication (Oral) Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Provides timely and appropriate responses to verbal requests by Customers and Management. (Written) Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information; Replies timely and appropriately to written requests by Customers and Management.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
Datacom, LLC

05/09/2024

Lafayette,LA