Administrative Assistant

Job Details

South Tampa boutique law firm is seeking a full-time Administrative Assistant. The ideal candidate must have advanced knowledge of Microsoft Office (Word, Outlook, and Excel) and Adobe. Previous experience in the legal field preferred, but not required. Experience with cloud-based document or case management systems like NetDocs and Centerbase a PLUS! Must be polished, professional, and have strong telephone etiquette.

Primary Duties will include, but are not limited to:

• Draft pleadings, agreements, and general correspondence for attorney review.
• E-File pleadings/uploading proposed orders/file new cases via e-portal and JAWS.
• Email filed pleadings/orders and communication to client, opposing counsel, third parties, etc.
• Process incoming case related mail and email.
• Filing of documents in firms could-based document management system (NetDocs).
• Draft retainer agreements. Circulate to all parties for e-signature.
• Update case information in firm s could-based case management system (CenterBase).
• Copy, scan, shred documents.
• Maintain and update firm s document template database.
• Provide back-up reception duties for breaks, sick time, and vacations.
• Provide back-up scheduling coverage for attorney s calendars for meetings, conferences, hearings, depositions, mediations, trial, etc.
• Provide back-up coverage for potential new client intake interviews.
• Perform other daily administrative duties such as keeping common areas clean, stocking office supplies, etc.
• Perform infrequent local travel such as trips to post office, courthouse, or bank.
• Must be able to communicate professionally and diplomatically with clients, judicial assistants, court staff, opposing counsel, etc.
• Opportunity to participate with firm s party planning committee.

Firm offers an above market compensation package and excellent benefits, including competitive salary, bonuses, health insurance, a team atmosphere, retirement plan with employer contribution following one year of service, generous paid-time-off policy, and more!

#2192

 INFINITY TALENT SOLUTIONS LLC

 05/10/2024

 All cities,FL