Personal Assistant - Private Individual/Family

Responsibilities

Schedule personal and business appointments and organize calendar
Supply reminders for upcoming meetings & events
Order scripts and manage script inventory
Work closely with the COO of the Principal s businesses and follow his lead as it relates to tasks
Keep track of all storage units and inventory
Coordinate household services and repairs for Miami residence plus two other residences in coordination with House Manager
Owner s Representative on remodeling projects
Sort mail and process as directed in coordination with the business assistant and COO
General administrative work including research, correspondence/emails, texts, and phone calls
Travel assistance for all trips and liaison with travel agent, including flights, car services, restaurants, and hotel arrangements
Work with the business assistant to pay invoices as directed
Taking care of insurance matters including claims for medical, dental, vision, and pet care
Keep track of all phone, internet, and cable/satellite accounts for all residences
Run errands as needed for family/household
Shipping & mailing through FedEx, UPS, and USPS
Online ordering, including buying and sending gifts
Ad hoc duties as assigned

Qualifications

Strong critical thinker with ability to anticipate what is needed
Resourceful, detail-oriented, and able to communicate effectively
Adept at knowing the proper time to speak and when to listen in order to retain the critical flow of knowledge and details
Capable of getting along with all types of personalities and working as a team player with all members of the personal and business teams
Microsoft Office knowledge, especially Outlook, Word, and Excel
Familiar with Scheduling Meetings specifically using Zoom
Tech-savvy with the ability to quickly learn new software and processes
Exceptional organizational and time management skills
Follow instructions clearly and accurately and complete tasks in a timely manner
Extreme confidentiality, integrity, and discretion are a must
Work under pressure while delivering excellence
Motivated, proactive, and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
Successfully prioritize, complete tasks, and follow through
Problem solver who thinks creatively
Practice proper hygiene and professional grooming
Free to travel if necessary to additional residences
Have own car
Pet friendly

Private Individual/Family

05/16/2024

Miami Beach,FL