Job Details
Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It's no accident that Atlas creates a better experience for infrastructure and environmental projects. It's how we are built - with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We're just built to be better. We are a great company.
Responsibilities include but are not limited to:
* Administrative/Project Assistant, approximately 40 hours per week, to assist in office administrative functions in a fast-paced engineering and environmental consulting firm.
* Assist with time entries, expense reporting, invoicing, and other accounting functions.
* Utilize company financial system, Deltek Vantagepoint, to create & maintain new and existing projects, create client invoices, manage and organize contracts, data entry of new vendor, new clients and vendor vouchers, review account receivable ledger, reconcile month end general ledger and project financial reports.
* Assist with human resources tasks including hiring, orientation, and performance reviews. Ensure corporate HR policies are followed, including entering and maintaining employee data in appropriate systems.
* Enter & maintain employee data into company safety training system.
* Provide administrative support to project managers as requested including but not limited to answering the phones, processing invoices, scheduling trainings, ordering supplies, maintain files, etc.
* Review/report status of accounts receivables and status of invoicing.
* Assist with Medical Surveillance Program (physicals, random drug screens, etc.).
* Abide by company health and safety policies and procedures.
* Assist with creation and maintenance of marketing materials and client outreach, both written and verbal.