Job Details
Must-haves
- 4+ years of experience as an administrative assistant (experience with scheduling, appointment support, hiring processes, event work, and other administrative tasks)
- Bachelors Degree
- Experience with Microsoft Office Suite (Outlook, Excel, etc.)
Plusses
- Experience using Interfolio
- Higher Education Experience
Day-to-Day
Insight Global is looking for a Senior Admin Assistant for a client in New Haven, CT. This person will be supporting the chemistry department and be joining a team of 1 other administrative assistant. This team is responsible for making sure undergraduate and graduate chemistry students complete their required courses to graduate on time. Some of the daily responsibilities include helping the admissions office, recruiting, funding, scheduling academic appointments, and assisting students with their curriculum schedule. This senior administrative assistant will be student facing and must have strong organization skills and the ability to deal with 200+ students at the same time. 50% of their day will be spent tackling data entry tasks (ex: scheduling classroom locations and student seminars, documenting student information, etc.), 25% interacting with faculty and students (answering walk-in questions primarily about departmental policies and procedures, and 25% completing ad hoc tasks (making travel arrangements and helping facilitate industrial interviews (bringing outside companies to network with Yale students for employment opportunities).
Screening Question Examples
- What would you do if you have a crying student come to you?
- If you get asked 14 times the same question, how would you react?