Job Details
Job Description: Administrative Assistant - Nashville, TN
Location: Nashville, TN
Overview:
We are seeking an organized and proactive Administrative Assistant to provide comprehensive support to the Behavioral Health Services President and Medical Director. You will play a key role in coordinating communication, and maintaining a streamlined office environment, contributing directly to the success of the department.
Responsibilities:
Executive Support:
- Manage calendars and schedules, coordinating meetings and appointments.
- Compose correspondence and prepare reports for executives.
- Handle phone calls and inquiries, acting as a point of contact for the department.
- Liaise with other departments and external stakeholders.
Office Management:
- Develop and implement efficient office procedures and processes.
- Maintain accurate records and filing systems, including digital and physical documents.
- Order and manage office supplies and equipment.
- Coordinate travel arrangements and event logistics.
- Project Support:
- Assist with training, and team meetings.
- Provide reporting and MOR preparation support to the Senior Leadership team.
- Support interview processes and candidate onboarding.
Communication and Collaboration:
- Represent the Service Line President and BHS Senior Leadership team professionally.
- Act as a liaison between BHS Senior Leadership, Division Vice Presidents, and Market Leaders.
- Maintain clear and effective communication with all team members.
Additional Duties:
- Assist with editing and maintaining BHS-related materials.
- Support the field team with daily needs.
- Attend meetings and take notes as required.
- Participate in professional development opportunities.
Qualifications:
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Strong organizational, communication, and interpersonal skills.
- Excellent written and verbal communication skills across all levels.
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio).