Job Details
Company Overview:
Founded in 1929, Heinen s is a premier grocery store chain noted for its quality products and outstanding customer service. Thriving under the third generation of proven family leadership, Heinen s operates 24 stores (19 in Cleveland, Ohio, and 5 in Chicago, Illinois), three distribution and food production facilities, and a corporate office. Culturally, we place a heavy emphasis on the quality of life for every associate within the organization. We offer this through a competitive compensation package, professional development, leadership opportunities, paid time off, and balanced work schedules.
Summary:
Facilities/Procurement Coordinator plays a pivotal role in ensuring the seamless operation of our facilities management and procurement functions. This position demands meticulous attention to detail, analytical abilities, and an expertise in data management and analysis, particularly through advanced use of Microsoft Excel. The coordinator will be instrumental in maintaining, auditing, and inputting critical data across various platforms, facilitating effective decision-making and operational efficiency.
Key Responsibilities:
- Facilitate the optimal functioning of the Facilities Management and Procurement teams through proactive collaboration.
- Demonstrate advanced proficiency in Microsoft Excel to perform data analysis, create comprehensive data summaries, and develop insightful reports that support strategic decision-making.
- Efficiently manage vendor setup processes for Facilities Management & Procurement, ensuring all necessary documentation and data are accurately captured and maintained.
- Input and manage asset information within the CMMS (Computerized Maintenance Management System) and CAFM (Computer-Aided Facility Management) system, including but not limited to vendor quotes, purchase orders, specifications, and warranty details.
- Oversee the maintenance of the assets-to-be-tagged list, ensuring accurate status and location tracking of assets.
- Ensure compliance with insurance requirements by managing the collection and verification of Certificates of Insurance (COI) from vendors.
- Provide backup support for the Maintenance Dispatcher, ensuring uninterrupted service coverage.
- Collaborate with procurement personnel to streamline purchase order processes, from requisition to fulfillment, leveraging Excel to track and analyze procurement data.
- Collaborate with the procurement department on requests generated from various platforms that require critical thinking, sourcing, vendor negotiation, order fulfillment, and payment reconciliation.
- Engage in the identification and implementation of efficiency enhancements across procurement and facilities management workflows.
- Utilize Microsoft Teams effectively for communication and collaboration with team members, enhancing the flow of information and project coordination.
- Participate in and contribute to special projects as needed, encompassing a range of activities from data collection to process improvement initiatives.
Qualifications:
- Exceptional written and verbal communication skills, with a professional demeanor.
- A proactive, solution-oriented attitude with a strong propensity for teamwork.
- Demonstrated ability to work collaboratively across various departments to achieve common goals.
- Proven capability to work independently, managing multiple priorities in a dynamic, deadline-driven environment.
- Advanced analytical skills, with a significant emphasis on the utilization of Microsoft Excel for data analysis, reporting, and decision support.
- Proficiency across Microsoft 365 applications, with a particular focus on Excel, Outlook, Word, and Teams, to facilitate effective communication and document management.
- Experience in purchasing, sourcing, and vendor management, underscored by a keen analytical approach to problem-solving and process optimization.
Heinen s, Inc. provides equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law.