Job Details
About the Company
BRIGS is the premier full-service property management company serving the New England region. Our mission is to create well-run spaces people want to live in. We are a team of 120 employees and growing! We are proudly located at 185 Dudley Street in Boston, Massachusetts.
About the Role:
We are looking for a committed and meticulous Office Administrator to become an integral part of our team in a full-time, in-office capacity. As the Office Administrator, you'll play a pivotal role in maintaining our office's efficiency by handling a range of administrative duties. The ideal candidate will thrive in a dynamic environment, adeptly managing tasks to ensure seamless office operations.
Day to Day Responsibilities:
- Open the office in the morning and ensure it is ready for daily operations.
- Sort and distribute incoming mail, including packages and correspondence.
- Scan invoices and other financial documents to the appropriate digital files or systems.
- Process checks, involving:
- Sorting all received checks
- Scanning check batches
- Identifying owner/tenant checks sent to the office in error
- Notifying owners/tenants of the proper remittance address
- Returning future checks received
- Distribute keys to vendors or service personnel as needed.
- Monitor and maintain office supply levels, placing orders as necessary.
- Filing, data entry, and organizing documents.
- Prepare and send out correspondence.
- Provide administrative support to various departments and team members.
- Assist with special projects and tasks as assigned by management.
Qualifications:
- A high school diploma or equivalent and additional education or certifications are a plus.
- Prior experience working in an administrative role in an office environment.
- Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
- Excellent attention to detail and accuracy in completing tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Effective communication skills, both written and verbal.
- Ability to work independently with minimal supervision and as part of a team.
- Experience in property management or real estate is desirable but not required.
Salary: $46,000.00 - $50,000.00 per year
Full-time In-person Role
Benefits:
- 401(k)
- Dental Insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance