Job Details
This role requires a proactive individual with strong organizational skills and a keen eye for detail.
The Production Coordinator plays a crucial role in ensuring the smooth execution of print and mailing operations, contributing to the overall success of the production team.
Requirements:
Excellent communication and organizational skills.
Ability to multitask and prioritize tasks.
Strong problem-solving skills.
Detail-oriented attitude.
Ability to work under pressure.
Creative thinking and self-motivation.
Teamwork and collaboration skills.
Knowledge of direct mail functions including print, logistics, and USPS.
Able to prioritize and organize multiple jobs with attention to detail.
Responsibilities:
Facilitate List Management as Needed: Oversee and manage mailing lists, ensuring accuracy and efficiency in distribution.
Assist with the Production of Off-Page Products and the Ganging Initiative: Collaborate with the production team to coordinate the creation of off-page products and implement ganging strategies for cost efficiency.
Assist with Proofing Magazines as Needed and Reviewing Covers: Participate in the proofing process to maintain quality standards and review magazine covers for accuracy and appeal.
Assist with Maintaining Master Print Schedule: Manage and update the master print schedule to ensure timely completion of projects.
Work with Affiliates on Page Counts to Determine Monthly Royalties: Communicate with affiliates to gather page count data for royalty calculations.
Work with USPS to Collect and Report on Corporate 3602s: Liaise with USPS to collect and report on corporate 3602 forms for accounting purposes..
Work with USPS for Postal Permit Creation: Coordinate with USPS to obtain and manage postal permits for mailing purposes.
Assist with Developing and Participating in USPS Discount Programs: Research and implement USPS discount programs to optimize postage costs, and assist with system communication and training.
Work with Designers to Facilitate Production of Digital Mags: Collaborate with designers to ensure smooth production of digital magazines.
Assist with Development of Designer Training and Communication: Support the development of training materials and communication strategies for designers to enhance efficiency and collaboration.
Assist with Developing and Managing Vendor Relationships: Cultivate and maintain positive relationships with vendors to ensure timely delivery of materials and services.
Maintain Print Library: Organize and maintain a library of printed materials for reference and archival purposes.
Assist with Conference Development, Planning, and Execution: Work with Chief of Staff on Annual THM Conference.