Job Details
Job Description: Office Manager/Receptionist (ONSITE)
Company Background: Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily.Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.
Job Duties Summary: The successful candidate s primary responsibilities will be operating company phone system, answering and directing incoming phone calls. Candidate also has responsibility of welcoming company visitor s and directing them to appropriate personnel.
Major Functional Areas and Description of Duties:
- Provide guidance and assistance in main office reception area including welcoming on-site visitors and directing to appropriate personnel or answer basic questions pertaining to company.
- Monitors on-site visitor access, maintains visitor sign-in log and issues visitor badges.
- Provides WIFI access accounts for Visitors.
- Coordinates company vehicle scheduling
- Maintain and update office sign in/out log.
- Answer incoming phone calls, providing basic company information, guidance and assistance, and directs to appropriate personnel.
- Obtain voice mail messages left on phone system, forwarding messages to appropriate personnel, in a timely manner.
- Receives, sorts, and routes office mail.
- Maintains company office supply inventory, including placing and receiving orders.
- Assist with meeting notices, updating calendars, reservations, and arrangements as required.
- Maintain and update general office schedule file.
- Maintain and update phone number listing.
- Provides user assistance, maintains, coordinates, and schedules repairs for office machines.
- Maintains order in Office Kitchen area, including inventory and shopping for coffee and related supplies.
- Support the HR team as needed.
- Support internal event organization.
- Support various corporate departments and executive leadership as needed.
- Other duties as assigned.
Qualifications:
- High School Diploma or equivalent required
- At least 2 years of related experience and/or training; or equivalent combination of education and experience
- Knowledge and ability to operate company phone system.
- Good organizational and communication skills
- Good knowledge of basic Windows and Microsoft Office applications
- Must be a current US Citizen or US Permanent Resident