Job Details
The Sr. Administrative Assistant's responsibilities include performing highly diverse administrative duties, which by nature of the position involve high-level contacts and exposure to sensitive information. Strong attention to detail and follow up will be required.
Candidate's must have experience in MS Excel, Concur, and Smartsheets.
Onsite 4 days/wk
Essential Duties & Responsibilities:
Position requires an administrative professional with experience working with/for upper level management. Candidate must also be comfortable working and communicating with executives both within and external to the Company and maintain good working knowledge of the Company's corporate policies. Demonstrated experience in project and task management. Must be technology proficient across various computer applications (Outlook, PowerPoint, Excel, Word). Must be easily adaptable to new learning situations, ability to set priorities, be very proactive, and work with limited supervision.
Proactively manages calendars, schedules meetings and conferences, makes travel arrangements and prepares expense reports.
Independently manage administrative projects, compilation of correspondence, reports, data, and presentations.
Self motivated with strong organizational skills and the ability to adapt to change.
The candidate must portray a positive attitude, be a proactive team player, relationship builder, with the ability to interface in a professional manner at all levels.
Will work closely with the administrative team, attending monthly administrative meetings, providing support to administrative colleagues throughout the Company. As part of this team, will share responsibility for placing office supply orders, maintaining kitchen areas, and keeping kitchens and office areas neat and appropriately supplied.
All other duties and responsibilities as assigned.
Knowledge and Other Qualifications:
Ability to organize and prioritize, work independently and meet deadlines
Strong organizational/communication skills (both verbal and written) required
Ability to use the internet to locate pertinent information when required
Experience in interacting with all levels of management
Excellent computer skills (especially with MS Office products, Word, Excel, Outlook and PowerPoint)
Ability to prepare documents, presentations, and excel tables with minimal instruction
Must be highly organized
Flexibility and adaptability to organize and manage multiple projects and assignments and work with sense of urgency
Work with minimal supervision, independently, and as a team player
Excellent telephone, communication & interpersonal skills
Ability to interact with all levels within the organization as well as with Key Opinion Leaders (KOLs), vendors, and consultants
Ability to handle confidential matters and information with discretion and diplomacy and to have a security mindset
Ability to work in a fast paced, rapidly changing environment
Other Characteristics:
High school diploma or equivalent required. College a plus.
Minimum of 5+ years experience in an administrative role.
Ability to work independently and as part of a team and maintain high ethical standards of integrity and quality.
Ability of having an innovative and dynamic approach to work.
A self-starter able to work independently but comfortable working in a team environment.
Authorized to legally work in the United States without visa sponsorship.