Job Details
Payroll Specialist ADP
Company Overview:
As one of New England s leading spirits, wine and beer distributors, Horizon Beverage Group connects a network of makers, retailers and consumers across New England. Now in our fourth generation of family ownership, we employ more than 775 team members throughout Massachusetts and Rhode Island.
Position Summary:
Responsible for assisting in all aspects of processing ADP payroll, maintaining payroll records, and providing HR department support.
Essential Duties: Payroll processing
Prepares weekly payrolls, verifying compliance with the company s time off and pay practices and the federal and various states wage and hour standards and regulations.
Communicates with managers and employees to resolve discrepancies in time and attendance and time off accruals
Coordinates with Human Resources to ensure accurate information for new hires, promotions, transfers, terminations and new deductions. Accurately enters and maintains employee information in the HRIS/Payroll system.
Balances the payroll and each pay element in a preliminary payroll report. Reviews the preliminary payroll report with manager for approval before submitting to production.
Investigates and resolves issues relating to payroll production, deductions, etc.
Maintains payroll records according to state and federal recordkeeping requirements.
Keeps abreast of wage and tax laws affecting payroll and the system updates that accommodate these.
Regularly uses standard payroll reporting. Creates custom reports or contacts ADP for assistance to address ad hoc reporting requests.
Serves as daily contact for ADP on payroll issues, the set-up of new codes, etc.
Responds to inquiries from all levels of employees on payroll matters.
Union benefits
Applying knowledge of the company s union contracts, tracks weekly/monthly hours worked and calculates the pension and the health and welfare benefits the company pays out monthly to the union. Informs manager of discrepancies or seeks clarification when necessary.
Serves as point person for union audits of plans, typically involving one audit per year.
Education & Experience:
Bachelor s degree in Accounting or equivalent experience with at least 5-7 years of experience processing payroll.
An understanding of applicable federal, state and local wage and payroll tax regulations.
Ability to follow moderately complex procedures and an understanding of when to escalate issues of concern.
Knowledge of HRIS/payroll system, especially ADP and Workforce Now.
Proficiency in MS Excel.
Basic knowledge of other MS Office products, including Word and Outlook.
Ability to communicate effectively both verbally and in writing.
Ability to multitask, prioritize and work efficiently to meet deadlines.
What We Offer:
Horizon Beverage Group provides benefits, support programs, resources and expertise to help employees live healthier and safer lives at work and on the road.
*Eligibility for the following benefits depends on employment status.
Competitive compensation package
Harvard Pilgrim Medical insurance
Guardian Dental insurance
VSP vision insurance
Hyatt Legal Plans
Generous Paid Time Off
Paid Holidays
Company paid Long Term Disability
Company paid Life Insurance
Confidential Employee Assistance Program
Supplemental Insurance options
Medicare Specialist for retirement planning
100% paid tuition for WSET and Cicerone certification programs
Horizon Beverage Group is an Equal Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, protected veteran or disabled status.