Job Details
Event Coordinator Job Description
Job Available! Come work with A2 Events and enjoy a flexible and uplifting work environment as well as interesting work. At A2 we take pride in creating innovative and beautiful events and we re always seeking to make the industry bigger and better!
The position of Event Coordinator is based in West Palm Beach and/or Fort Lauderdale, Florida.
The role of Event Coordinator is an integral part of the A2 team, working both autonomously and with direction as needed. Assists with creating proposals, communicating with clients on logistics and planning, and working on-site at programs and events to oversee and make sure expectations are met. Their primary objectives are:
- To work hand in hand with our sales and creative director to assist in proposal creation and research.
- To work hand in hand with our operations director to assist in on-site event execution.
- To create an exceptional experience, every time.
- To provide flawless execution of contractual terms, maintain estimated profit and/or enhance revenue through identified opportunities.
- To say yes through creative problem solving for new and existing client accounts.
- To be a collaborative team player where needed.
- To enhance the A2 team by being:
- A hard-working, self starter
- A positive team member who maintains an upbeat and generous attitude
- Honest and prompt at all times
The Event Coordinator typically works in collaboration with our team as an entry level or junior position. This role is a full time role. Experience not required but favored. 0-3 years experience recommended.
CORE RESPONSIBILITIES:
- Create fabulous A2 style events
- Understand event cycles and management functions, including; venue management, production coordination, hotel room blocks, vendor management, site inspections, and creative design and implementation
- Understand and help execute client needs, creating a client/partner relationship
- Assist in planning process and understand event scope
- Attend all scheduled Company Meetings
- Understand and appreciate the A2 value proposition for clients and the brand.
- Creative/Sales
- Assist in sourcing and research including venues and various vendor needs
- Assist in event design when requested
- Assist in pricing & proposal creation including entry of pricing into our spreadsheets or proposal system
- Operations/Logistics
- 24/7 contact for clients during programs
- Serve as team lead on smaller-scale programs
- Manage vendors and timelines of assigned events
- Cultivate upselling opportunities
- Develop and maintain communications in a cooperative and professional manner with all levels of staff, vendors, industry partners and clients
- Travel & on-site attendance (required) to operate programs, as needed, throughout the United States while maintaining base office in South Florida.
- Coordinate event services such as rooms, transportation, and food service
- Assist in managing speakers, sponsors and registration
- Monitor event activities on-site to ensure that the client and the attendees are satisfied
Office Hours are typically 2 days per week in our Fort Lauderdale office (Tuesday/Thursday) & one in our West Palm office (Wednesday).
Please Note: This job description is intended as a general summary of the position; however, the individual will be expected to perform any functions or responsibilities that may be assigned from time to time. The functions and responsibilities of the position may change over time, in special circumstances, or on an individual basis. This job description is not intended to limit or otherwise affect the work to be performed or assigned.
Contact: ...@a2.events (no dot com) to apply!