Job Details
GENERAL
DESCRIPTION:
Are you ready to take on a new job that provides a perfect platform to grow yourself and your profession? Elevate your office career and find a healthy work-life balance at the Wyoming Honor Farm!
We are presently seeking highly motivated, organized, and professional applicants for an Office Support Specialist. With the Wyoming Department of Corrections, you will contribute to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.
This position serves as the administrative assistant to the facility executive team and reports directly to the Associate Warden. The desired candidate will be able to work independently, take initiative, be very detail-oriented, prepare reports as required, have a good understanding of a variety of software programs, and handle confidential information daily.
Apply today if you are ready for a new career with a comprehensive benefits package, competitive wages, and career growth opportunities!!Human Resource Contact:
...@wyo.gov
or 307-###-#### ext. 222
ESSENTIAL FUNCTIONS:
The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Performs executive-level administrative and support duties.Handles and protects confidential information that requires executive approval for the release of information.Manages the day-to-day operations of assigned programs, projects, or functions between a variety of sources and the office maintenance and inventory; may provide oversight of a regional office.Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, the public, or other government entities, and/or to determine the most effective way of meeting the needs of management, staff, clients, or customers.Possible roles in this position are assistant to the facility executive team.Plans, coordinates, and facilitates meetings.Reviews files, records, etc., and provides documentation to the executive team.Resolves some light computer/network problems.Organizes, records, and archives significant security, programming, and operational data.Request and receive bid quotes, research, and resolve issues with vendors.Maintains database information for things such as licensing boards, grants, contracts, MOUs, and required reports.Creates and edits reports & documents for management.Manages schedules and timelines for managers.Management and oversight of all office equipment and supplies.Responsible for processing, maintenance, and quality control of records and documents.Performs program and/or fiscal duties, specifically involved in preparing purchase orders.Compiles vital information.Coordinates program functions between a variety of sources.Assists the security intelligence team by gathering and compiling information from various avenues including monitoring reports, inmate phone calls, and emails, and providing findings to the executive team.Performs other duties as required.
PREFERENCES:Preference may be given to applicants with a background in Corrections.KNOWLEDGE
:Knowledge of applicable computer applications.Knowledge of records processing and maintenance procedures and systems.Knowledge in the preparation of complicated documents.Knowledge and understanding of the agency, and each respective division/program.Knowledge of investigating alleged non-compliance.Knowledge of project management.
MINIMUM QUALIFICATIONS:Education:
Associate's Degree (typically in Business)
Experience:0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations
:
NonePHYSICAL WORKING CONDITIONS
:Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.Special physical demands are not required to perform the work.NOTES:FLSA: Non-ExemptThe State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No eligibility notice will be sent to applicants who meet the minimum qualifications.The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC.The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities or grounds.The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates and offenders from abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape.Successful applicants for employment must pass a background/reference check, medical evaluation, and drug test prior to appointment.The Wyoming Department of Corrections has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.The Wyoming Department of Corrections offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, and longevity pay.Please visit our website at:
Department of Corrections - Prisons - Wyoming Honor FarmClick
here
to view the State of Wyoming Classification and Pay Structure.URL:
State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
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