Job Details
Salary: $19.80 - $20.36 Hourly
Location : Boise, ID
Job Type: Full-Time with Benefits
Job Number: 02183
Department: Clerk - Civil Court
Opening Date: 04/11/2024
Closing Date: 4/25/2024 11:59 PM Mountain
General Summary
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Clerk's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.
We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.18% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career pathing. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.
If you have ever voted, filed paperwork for a court case, picked up a marriage license or applied for a permit in Ada County, we have helped you. We do our best each and every day to make sure your experiences working with our office go as smoothly and efficiently as possible.
We've worked to make this website easy to use. In many cases, you can find what you need online without having to make a trip to the courthouse, or pick up the phone to call. However, we are always here and ready to help you - whether that is working with the courts, our indigent services team, looking at the county's financials or one of the many other areas we oversee. It is our goal to provide the best service possible and we look forward to helping you.
Learn more about Ada County Clerk's Office by visiting their website. Ada County Clerk's Office
Required: A cover letter and resume must be included with your application.
POSITION GENERAL SUMMARY:
Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail. A Civil Support Deputy Court Clerk will be trained in File and Serve, Odyssey and Customer Service Phone Support. They are responsible for monitoring the online File and Serve database and processing confidential documents. Odyssey is a web-based computer system that manages our court cases. Civil Support Clerks are responsible for processing new and consecutive filings, scheduling hearings, implementing court policies and procedures and phone support assisting parties and the legal community with questions and concerns.
DISTINGUISHING FEATURES OF THE CLASS:
A Deputy Court Clerk in Civil Support generally performs key clerical functions that are sometime recurring in nature and can be narrow in scope. At times, however, a support clerk will be tasked with more complex clerical tasks which will require the clerk to have a broad knowledge. of the court system in order to perform these more complex functions of the job. A Civil Support Deputy Court Clerk could be trained in the duties of any of the following five (5) Work areas: Domestic Unit, Probate/Guardianship/Conservatorship Unit, Small Claims Unit, Child Protection/Adoption Unit, and/or the General Civil Unit.
- General Civil Unit: performs work duties associated with Magistrate and District civil cases, Name change cases, Evictions, Prisoner civil Rights and Habeas corpus cases, Post-Conviction cases, Fee waivers, Civil Law suits and other miscellaneous civil cases. Works with in-court clerks and judges, the legal community and the public. Responsible for customer service support on the phones.
- Domestic Unit: Performs work duties associated with family law cases. This area of work includes data processing in domestic cases such as: Divorces With and Without children, Custody and Paternity, Child Support, Civil Protection Orders, and a variety of domestic law cases. Will work with in- court clerks, Judges, and a variety of State Offices within the scope of family law.
- Probate/Guardianship/Conservatorship Unit: Performs work duties associated with Probate, Guardianship, and Conservatorship law cases. Works with in court clerk and judge, TCA'S Guardianship Monitoring Department, Court Visitors, Guardian Ad Litem attorneys and the Supreme Court Auditing Division. Responsible for customer service support on the phones.
- Small Claims Unit: Performs work duties associated with Small Claims law cases. Runs weekly reports to assist in scheduling all hearings for small claims cases. Works with in court clerk and Judge and the TCA's Small Claims Mediation team. Responsible for customer service support on the phones.
- Child Protection/Adoption Unit: Performs work duties associated with child Protection cases, Rule L6 Juvenile cases, Out of Home Placement Cases, Surrogacy Cases, and Adoption/Termination Cases. Works with in court clerks, Judges, Prosecuting Attorney's office, Public Defender's office, CASA, Health and Welfare and the Foster Care Program. Responsible for customer service support on the phones.
Essential Functions - Operates office equipment;
- Researches records requests;
- Sorts, stamps, records and files a wide variety of legal and judicial materials;
- Maintains files and other records;
- Process all types of cases and documents presented to court;
- Reads and routes incoming mail and assembles files and other materials to facilitate reply;
- Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments;
- Creates case files, updates databases;
- Reviews documents presented for compliance to standards;
- Responds to correspondence;
- Handles database management for specific areas of law;
- Sets hearing dates;
- Processes more sensitive casework.
- Maintains high level of confidentiality;
- Performs job on-site;
- Arrives punctually and on time for work;
- Maintains a high degree of accuracy and attention to detail.
ADDITIONAL FUNCTIONS: - Cross train in other areas to perform the work of others for vacations, illness, etc.;
- Performs related functions as required.
Job Requirements - Must have a high school diploma or equivalent;
- Knowledge of legal procedures documents and terminology, (preferred);
- Skill in the operation of computers;
- Ability to understand and follow verbal and written directions;
- Ability to communicate verbally and in writing;
- Ability to maintain confidentiality;
- Ability to maintain harmonious working relationships with other employees and the public.
Work Environment & Physical Demands - May be required to lift or move up to 25 pounds;
- Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
- Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.
DISCLAIMER:To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.
Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families.
Healthcare: - Low-cost medical, dental, vision premiums and deductibles
- Post-employment health savings account
Retirement and Investments Plans: - PERSI retirement benefits
- 457(b) post or pre-tax investments options with up to 3% employer match
- 401(k)
Wellbeing Program: - Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns.
- Free ACHD Commuter ride vanpool program
- Free bus pass
Paid-leave: - 11 paid holidays per year
- 8 weeks paid Parental Leave
- Approximately 96 hours of vacation accrual for full-time employee
- Approximately 96 hours of sick accrual for full-time employee
- 5 days paid bereavement leave
Life & Short-Term Disability Insurance - Basic Life Insurance employer paid if benefit eligible
- Short Term Disability employer paid if benefit eligible
Optional Benefits: - Pre-tax Flexible Spending Account and Dependent Care Account
- NCPERS Decreasing Term Life Insurance
- Supplemental Employee, Spouse, Child Life Insurance
- Supplemental Long-Term Disability Insurance
- AFLAC
Visit us at to view details regarding our benefits package, including: paid leave, healthcare benefits, retirement benefits, and more!