Accounts Payable Specialist II

Job Details

Exemption Status:
United States of America (Non-Exempt)

$44,470 - $57,803 - $71,136

"Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors. A full review of our comprehensive pay and benefits will be discussed at the offer stage with the selected candidate."

This position is not eligible for Sponsorship.

MedImpact Healthcare Systems, Inc. is looking for extraordinary people to join our team!

Why join MedImpact? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork. We look for individuals who want to work on a team that cares about making a difference in the value of healthcare.

At MedImpact, we deliver leading edge pharmaceutical and technology related solutions that dramatically improve the value of health care. We provide superior outcomes to those we serve through innovative products, systems, and services that provide transparency and promote choice in decision making. Our vision is to set the standard in providing solutions that optimize satisfaction, service, cost, and quality in the healthcare industry. We are the premier Pharmacy Benefits Management solution!

Job Description

Summary: The Accounts Payable Specialist II compiles and maintains accounts payable records by performing the following duties. The position is a vital catalyst with the entering of invoices, entering of wire payments, and gathering the necessary information together the accrual during the month-end close process.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Processes incoming invoices for payment to include verification for payment, accuracy, and authorization, entering data, and maintaining file system. Identifies and coordinates all priority-payment invoices and process for individual entry. Researches and identifies overdue invoices and process for expedited payment.

• Acts as the point person to handle claims and vendor related inquiries and to address any payment concerns with payment timeliness, lack of payment, adjustments, reporting issues, check copies, remittances, and client audits.

• Creates the claims payment calendar and adding or removing provider, plans, and/or states from the priority release schedule.

• Responsible for running bank statement reports to book various transfers and to book the TPA account transactions and any additional bank transactions for various accounts.

• Formats the payment import file, review GLs and cost centers prior to booking, review the expenses incurred to ensure accuracy of all information and to ensure valid purchases are being made.

• Prepares invoice deduction notices as needed.

• Answers all vendor inquiries, analyzes vendor accounts and negotiates extended terms with vendors..

• Prepares accounts payable checks, coordinate check distribution on processed invoices to include verification, printing, and mailing. Processes last-minute check requests.

• Creates and maintains files for all Registers, Reports, Accounts Payable invoices, Purchase Orders, and all other related files.

• Responsible for selection of payment daily based on priority release due to client funding status, and monitoring of the claims payable aging report weekly review of aged items to stay in-line with upper management payment expectations. Collaborate with Account Management team on funding status with clients.

• Prepares analysis of accounts as required. Assist in preparing client funding reports.

• Leads monthly closings, print, and distribute monthly Accounts Payable Register Report, Accounts Payable Aged Invoice Report, and all other printing as assigned. Reconcile subledger to GL account.

• Maintains current knowledge of and works within the parameters of the department's policies and pre-established guidelines for the Accounts Payable function.

• Provides excellent customer service to internal/external clients by responding to queries and following up on action items.

• .Other responsibilities as assigned.

• Works directly with the internal client managers, AR team, client service specialists, Claims, Prior Authorization, IT BA's, IT Finance, and Account Executives to address plan concerns. Sets the expectations on payments and provides additional reporting required as needed.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Client Responsibilities

This is an internal and external client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written). One must be able to; Respond promptly to client needs; solicit client feedback to improve service; Respond to requests for service and assistance from clients; Meet commitments to clients; Manage difficult or emotional client situations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must possess exemplary reconciliation and communication skills.

Education and/or Experience

Associate degree in Accounting or a related field (or equivalent combination of education and experience) along with 2+ years of related experience. Health and welfare or insurance experience a plus.

Computer Skills To perform this job successfully, an individual should have knowledge of QuickBooks, Accounting software (such as Peachtree, Oracle ERP or similar) and Microsoft Office Suite software.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. There are no specific vision abilities required by this job.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Work Location

This position must work on-site at the Tempe Office for purposes of providing adequate support to internal clients; being available for face-to-face interactions and coordination of work with other employees, colleagues, clients, or vendors; as well as for facilitation of quick and effective decisions through collaboration with stakeholders. Remote work as agreed upon with management.

Working Hours

This is a non-exempt position requiring one to be able to work overtime from time to time in order to get the job done. Therefore, one must have the ability to work nights, weekends or on holidays as required. This may be changed at any time to meet the needs of the business. The typical working hours for this position are Monday through Friday from 8:00am to 5:00pm.

Travel

This position requires no travel; however, attendance maybe required at various local conferences and meetings.

The Perks:

• Medical / Dental / Vision / Wellness Programs
• Paid Time Off / Company Paid Holidays
• Incentive Compensation
• 401K with Company match
• Life and Disability Insurance
• Tuition Reimbursement
• Employee Referral Bonus

To explore all that MedImpact has to offer, and the greatness you can bring to our teams, please submit your resume to www.medimpact.com/careers

MedImpact, is a privately-held pharmacy benefit manager (PBM) headquartered in San Diego,
California. Our solutions and services positively influence healthcare outcomes and expenditures, improving the position of our clients in the market. MedImpact offers high-value solutions to payers, providers and consumers of healthcare in the U.S. and foreign markets.

Equal Opportunity Employer, Male/Female/Disabilities/Veterans
OSHA/ADA:

To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

The above
statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

 MedImpact

 05/19/2024

 Tempe,AZ