Job Details
Job description
Summary:
Bonitz, Inc., an employee-owned company is hiring a Project Specialist. This position will provide professional-level team support for all projects and to office operations and will involve direct interface with customers and vendors. Duties include but are not limited to a broad range of support for Managing Partners, Project Consultants and Project Managers across the entire project lifecycle. Additionally, this role will handle travel/meeting coordination, project support, special projects, event planning, answering phones, greeting customers and other daily tasks. This position works directly with the Managing Partner, Project Consultants and Project Managers to support essential team-based functions and daily operations. The Project Specialist will champion our purpose, values, and mission, and be an ambassador to our culture while promoting and working in a fun, unique, team environment. They will make a commitment to intentional evolution, constantly striving to become the best version of themselves while helping Bonitz to become a better company every day.
Essential Duties:
Essential partner to Project Consultant and Project Manager during project life cycle: pre-project data processing, job set up, procurement, job-specific accounting functions, change orders, and project closeout.
Setting up projects, purchasing materials, job-specific accounting functions to include processing subcontractor and field associate payroll, billing projects, accounts receivable, collections assistance, and project closeouts.
General administrative office duties including inventory and ordering of office supplies, greeting visitors, answering phones, opening and distributing mail, and other clerical tasks as needed.
Handle Project Prequalification
Process small change orders based on takeoffs for awarded projects.
Nonengineered and Nontechnical submittals
Administer and maintain project records in Microsoft D365.
Reviewing job changes to ensure they are applicable to our scope of work.
Manage project contracts, review for accuracy, note pertinent information
o Gather necessary requested documents as required by the contract
o Note insurance requirements / Order insurance / bonds
Point of contact for facilitating essential team communication, filtering correspondence, sending out job-specific forms (PCO, EXTRAS and any others)
LEED Documentation
Facilitate safety documents and information. Attend monthly safety meeting
Prioritize organizational needs regarding meetings, deadlines, and timeframes.
Special projects to support the team, project, and office as assigned.
Follows up on open projects/tasks to ensure action items are completed within the required timeframe.
Attend office and project meetings. Develop supporting materials.
Preferred Qualifications:
Bachelor s Degree is preferred but can be replaced by experience.
Minimum of 2 years of experience working in a business environment.
Technology Skills:
Proficient in Microsoft Office 365, including Word, Outlook, Excel, PowerPoint
Operate general office equipment like a copy machine, fax machine, multi-line telephone system, and scanner
Essential Qualifications and Skills:
A creative, self-starter who is a critical thinker will thrive. Must be able to work with initiative and independence, as well as a part of a team.
Strong communication and organizational skills.
Professional appearance and disposition
Deadline driven and meets our core value of Urgency is Essential
Must be able to read, write, speak, and understand English.
Must be able to pass a background check, drug screen, and motor vehicle records check.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Microsoft D365: 1 year (Preferred)
- Contracts: 1 year (Preferred)
- Microsoft Office: 2 years (Preferred)