Job Details
** LEAD ADMINISTRATIVE SUPPORT SPECIALIST (MEDICAL)**
**Department of the Navy**
**Summary**
You will serve as a LEAD ADMINISTRATIVE SUPPORT SPECIALIST (MEDICAL) in the Personnel Support Systems Branch (Code 1102.7), Administrative Officer (Code 1102), Executive Support Staff (Code 1100) at the Norfolk Naval Shipyard in Portsmouth, VA.
**Location**
Few vacancies in the following location:
+ **Duties**
* You will develop statistical data to identify inefficiencies related to operations.
* You will prioritize surveillance requests for emergent work and balances demand to available resources in order to meet the Shipyard's needs.
* You will compile data related to employee' medical appointment absenteeism
* You will organize the team's workload to accommodate urgent and last minute modification to medical appointment schedules.
* You will use a variety of gathering techniques to obtain data, including viewing archived hard-copy records, and extending data from computer databases.
* You will review system data and take necessary action based on circumstances related to various occupational health programs.
**Requirements**
** Conditions of Employment**
* Must be a US Citizen.
* Must be determined suitable for federal employment.
* Must participate in the direct deposit pay program.
* New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
* Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
* Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
* Males born after 12-31-59 must be registered for Selective Service.
* Per the preliminary nationwide injunction on E.O. 14043, COVID-19 vaccinations will not be implemented or enforced. For more information on vaccine status and workplace safety protocol requirements see Additional Information below.
* You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
* You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.
* Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.
* This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
** Qualifications**
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:
* Experience in applying analytical and evaluative techniques to identify and communicate problems to supervisor regarding scheduling employees within the Shipyard medical clinic.
* Experience with command organizational structure, mission objectives, functions, procedures, regulations and policy.
* Experience with administrative management techniques and practices to research, analyze, and provide advice to management on administrative issues related to scheduling employees for access to the Shipyard health clinic.
* Experience with displaying extensive knowledge of the Shipyard's clinic records and files management procedures.
* Experience with Shipyard safety and health requirements and qualification requirements to determine and advise on exam applicability to specific occupations within the Shipyard.
* Experience demonstrating the extensive body of medical practices, techniques and terminology.
* Experience with computer operations and various software such as Medical Exam Scheduling system (MES), Composite Health Care System (CHCS), Armed Forces Health Longitudinal Technology Application (AHLTA), Supervisors Desk (SUPDESK), and Microsoft Office.
* Experience with NAVSEA, HIPAA, OSHA, and various other medical regulations to comply with legal and regulatory requirements regarding medical care and privacy of patient information.
* Experience displaying oral and written communications to prepare and present findings and recommend solutions.
* Experience with employee relations principles and counseling techniques.
Additional qualification information can be found from the following Office of Personnel Management web site:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. **Education**
Education may be used as a substitute for specialized experience. To qualify for this position, you must have:
* Ph.D. or equivalent doctoral degree or
* 3 full years of progressively higher level graduate education leading to such a degree or
* LL.M., if related
**Additional information**
**COVID VACCINATION INFORMATION:** To comply with the recent preliminary nationwide injunction on Executive Order 14043, Requiring Coronavirus Disease 2019 Vaccination for Federal Employees, the Department of the Navy is not taking any action to implement or enforce the COVID-19 vaccination requirement. New hires will need to provide their vaccination status as well as comply with workplace safety protocols related to masking, physical distancing, testing, travel, and quarantine.
This position is covered by the Department of Defense Priority Placement Program.
Additional vacancies may be filled by this announcement.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:
**ICTAP Applicants:** To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP
Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral crite