Job Details
SAIPEM, ENGINEERING ENERGY
Saipem is an advanced technological and engineering platform for the design, construction and operation of complex, safe and sustainable infrastructures, and plants.
We are committed to working alongside our customers, transforming their strategies and projects into competitive and sustainable infrastructures, plants, and processes, accompanying them on the path to energy transition. We want to be the key ingredient in companies' energy transition, their bridge to a sustainable future.
We value our projects thanks to the ingenuity of everyone and the different cultures of each; we ground them responsibly, having the safety of people and the environment at heart; we carry them out with the utmost commitment to build trusting relationships with customers.
Always oriented towards technological innovation, today Saipem is committed to supporting its Clients on the frontier of the energy transition with assets, technologies and processes that are increasingly digital and oriented towards environmental sustainability.
Job Description
- An executive assistant is a critical role within our organization, and the successful candidate must possess a high level of professionalism, strong interpersonal skills, and the ability to work effectively with a wide range of stakeholders.
- The executive assistant is a skilled administrative professional who provides support to the CEO and the management team.
- The role requires strong organizational and communication skills, attention to detail, and discretion.
Duties/Responsibilities:
- Provides secretarial assistance to the CEO and Management team.
- Manages executive calendars and schedules, including arranging meetings, appointments, and travel itineraries.
- Coordinates travel arrangements, including flights, hotels, and ground transportation for the CEO and the management team.
- Prepares expense reports and correspondence as needed.
- Provides support with regards to traceability of correspondence and communications by managing both electronic and paper filing systems, ensuring compliance with all applicable record-keeping requirements.
- Provides office management assistance, making sure that everything is in place for the office to function smoothly.
- Coordinates and maintains department office supplies and equipment.
- Maintains and updates databases, spreadsheets, and other records as required.
- Collaborates with other staff functions to support the needs of the executive team.
- Handles confidential and sensitive information with discretion and professionalism.
REQUIREMENTS:
- Bachelor degree
- Proven experience as an executive assistant or in a similar role.
- Native or full professional proficiency of spoken and written English.
- Excellent communication skills and the professional confidence necessary to work effectively with senior management Strong organizational and planning skills.
- Full proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to handle multiple tasks simultaneously and seamlessly, with attention to detail and consistently meeting deadlines.
- Diligent, highly organized, reliable and efficient.
- Paying attention to detail is essential in ensuring that everything is accurate and correct. You should have a keen eye for detail to ensure that all documents, reports, and communications are error-free.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to proactively take on tasks and willingness to learn new skills.
NICE TO HAVE:
- Knowledge of SAP.
- Knowledge of Spanish.
- Knowledge of French.
- Knowledge of Graphic Design software like Photoshop, Illustrator or InDesign.
- Experience in event management.
- Flexibility to work outside normal business hours as needed.