Job Details
Our client, a well-known Private Equity Company, is seeking a contracted Administrative Assistant / Processor to join their team ASAP for maternity leave coverage in their South Beach office. This position is on-site Monday - Friday. The ideal candidate will be driven, and a self-starter who will require very little guidance.
Responsibilities:
- Coordinate/schedule multiple monthly meetings and/or calls with third-party clients and company senior management
- Review monthly loan and REO asset management meeting books to make sure that information has been entered into a database
- Coordinate travel and/or on-site meetings
- Prepare and disseminate weekly e-mails and data tapes to third-party clients summarizing prior week servicing activity
- Maintain department electronic file library, and addressed ad hoc administrative projects as necessary
- Order office supplies and maintain supply cabinet
- Assist with booking conference rooms and scheduling meetings
- Meeting set up Lunch/beverages when needed
- Submitting expense reports for team personnel
Qualifications:
- Excellent organizational skills
- Ability to work on multiple tasks with multiple people. Self-starter and self-motivated
- Strong verbal and written communication skills
- Good computer skills including Word, Outlook and Excel
- Detail-oriented and thorough
Education and Experience:
- High School Diploma required, Bachelor s degree preferred
- Minimum of 2 years experience in a professional office environment in an administrative support role
- Real Estate/Financial Services industry experience preferred