Job Details
Boston Harbor City Cruises is seeking an Administrative Assistant for our operation in Boston, MA
About You:
This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System.
About the Opportunity:
It is the responsibility of the Administrative Assistant to provide administrative support to the port operations, both marine and land based.
Essential Duties & Responsibilities:
* Responsible for the upkeep and organization of logs, forms, and paperwork on all vessels and in all
* Assist with training, payroll, scheduling, and other tasks regarding marine and land-based operations.
* Assist with all front-line ticket staff and seasonal dock staff, including but not limited to hiring, training, and scheduling.
* Oversees inventory, including but not limited to uniforms, office supplies, and general
* Assist with tracking orders and receivables
* Various administrative tasks during Department meetings, including but not limited to taking meeting minutes and following up on action
* Responsible for the upkeep of vendor lists for parts and suppliers
* Accurately complete all documentation on a timely basis, including but not limited to payroll, time sheets, revenue reports, paperwork, and invoices.
* Able to maintain a firm grasp and utilize all relevant internal policies and external regulatory requirements
* Works with cash room manager to distribute banks and ticket inventory
* Create port specific reports required by local contracts.
* Oversees collection of banks and POS reports from the vessels and ticket booth.
* Additional job duties assigned
Requirements & Qualifications:
* At least 2 years of experience in administrative tasks
* High school diploma or equivalent preferred
* Have a working knowledge of computer skills, including but not limited to proficiency with Microsoft Office Suite
* Familiarity with Maritime industries is preferred
* Energetic and enthusiastic personality is essential
* Must be able to take direction
* Must be able to effectively understand and convey written and verbal information to coworkers and guests
* Must possess a service orientation - actively looking for ways to help others
* Must be able to work for extended periods without sitting
* The nature of the work may be strenuous and the work environment may be warm
* Required to lift and move heavy items
* Will be required to be available for work on nights, weekends, and all major holidays
About Us:
City Experiences' passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you.
The RESPECT Service System embodies City Experiences' mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader.
The Company is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and harassment against any applicants or employees based upon their race, color, religion, national origin, sex, age, sexual orientation, gender identity or expression, mental or physical disability, status as a protected veteran, or other characteristics prohibited by applicable law.
Additionally, we encourage all qualified applicants including those with past arrest or conviction records to apply. The Company participates in the E-Verify program in certain locations.