Job Details
Are you seeking a role that offers variety in tasks, team support to industry leaders and a front seat to a large client portfolio? This communications firm in DC is seeking a doer with skills from prior experience supporting administrative and scheduling functions for busy leaders as well as dynamic general office support needs. The ideal candidate possesses quick learning skills, strong business acumen, warmth in professional delivery and resilience when the answer isn t right in front of them. Sound like you? Send in your resume today for consideration!
About the Job:
- Be the go-to person across the team for operational assistance in orchestrating meeting set-up and take-down needs, IT and A/V coordination, scheduling and correspondence.
- Provide meeting materials, take active meeting notes and provide summaries and follow-up deliverables.
- Conduct research based on new business developments, providing clear and concise reporting documents on findings using Salesforce.
- Finalize expense reports and financial tracking needs to the department s budget and process.
- Coordinate travel booking needs for multiple partners, domestically and internationally.
- Act as an extended administrative and operational hand to the firm to move the needle on event coordination, daily operational needs such as inventory and stock management, monitoring the receptionist area when requested, and assisting external vendors with ad hoc requests.
- Organize information, client details and necessary documentation accurately and quickly in Salesforce.
- Assist other departments, such as HR and IT in onboarding and offboarding processes, general process effectiveness, and troubleshooting low-level inquiries, using strong judgement on when to escalate requests.
About the Culture:
- Opportunities for career and leadership development are readily available.
- Generous paid time off and holiday offerings.
- Ability to work and network with leaders in the industry.
- Hybrid work model.
About You:
- Administrative thought-partner. You have at least three years of administrative support to a busy, client-centered team of leaders.
- Client driven. Attentive to the needs of internal and external contacts.
- Collaborative. You can work with a team towards a common goal while evaluating effectiveness along the way.
- Resourceful. You aren t scared of tackling technical difficulties; previous experience working in Salesforce is preferred.
- Focused and collected. You remain calm in the storm and aren t intimidated by shifting priorities.
- Trustworthy. Not only can your employer count on you to complete tasks on time, but people trust you with extremely confidential information.
Essential to Hawthorne Lane s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.